Administrative Specialist

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About the Organization

We work to shape a future worth living around the world. This is GIZ’s vision and long-term goal.

GIZ provides tailor-made, cost-efficient and effective services for sustainable development.

Job Description/Responsibilities

We are looking for Administrative Specialist for GIZ India Country Office based in New Delhi.

Responsibilities

• Managing smooth functioning of all facilities function including Housekeeping, Security, Reception, Support Services, drivers etc.
• Logistics & Event Coordination for GIZ office and sectoral projects.
• Managing and formalisation and implementation of all facilities related agreements – such as AMC, service agreements, corporate agreements with hotels, guest houses, institutions etc.
• Managing travel portfolio of GIZ office including booking of tickets, coordinating for invoices etc.
• Managing payment processing of centralized invoices.
• Clearing overtime and misc. expenditure of support staff and small vendors.
• Extensive Contract Conclusion and Operation background.
• SLA Management with Travel agencies.

Education Qualification/Required Skills & Experience

• Masters in Business Administration / Management or equivalent (preferably in business, supply chain, logistics and other fields related to logistics).
• At least 10 years of equivalent experience. Exposure to working in an international environment.
• Sound knowledge of relevant health and safety codes.
• Familiarity with maintenance requirements of old and new buildings.
• Capacity to handle multiple demands with tight timelines.
• Outstanding negotiation and decision-making skills.
• Good problem-solving skills.
• Ability to attend to emergencies outside of normal working hours.

For more information please check the Link

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