Compliance Officer

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About the Organization

Jhpiego is a non-profit global health leader and a Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts, and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practices into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breathe. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

Job Description

Jhpiego is hiring for the position of Compliance Officer based at New Delhi. The position will provide a full range of financial, compliance, and operational audits, for Jhpiego Uganda office. The position is performed within policies included in Jhpiego, USG law, local country requirements, and administrative regulations contained within Jhpiego grants and contract agreements. The Compliance Officer will develop a fiscal year work plan which will be approved by the direct supervisor. He/She is also expected to obtain input from Jhpiego Country Office management in the development of the fiscal year work plan.

Working with all stakeholders, the Compliance Officer will identify risks that hinder the achievement of Jhpiego’s objectives, assess the adequacy and recommend appropriate internal control systems to reduce associated risks and test the compliance level of transactions as per donor, statutory and JHU/Jhpiego norms. With the support and oversight of the Country Director or nominee, the Compliance Officer will provide guidance, training, and compliance oversight in the areas of finance & administration, procurement, human resources, and award/sub-award management at ICO and all field offices.  The Compliance Officer will work closely with the Senior Management Team and all relevant departments/functions as required. The position reports to the Country Director or nominee with Technical Reporting to the Snr. Director Compliance.

Job Responsibilities

• Conduct regular compliance reviews and risk assessments to ensure effectiveness and efficiency of operations, compliance with policies, procedures, statutory laws and the industry best practices; and provide recommendations and advice on improvements to Jhpiego’s systems and procedures
• Work with the Country Director or nominee, Snr. Director Compliance, Director Finance, and other Jhpiego senior staff members at country level or in US office to ensure that internal control processes and systems are adequate to minimize risks.
• Through technical assistance and spot-checking, verify that country programs comply with donor rules and regulations, applicable organizational policies and pertinent U.S. and host country laws.
• Mitigate risk through active monitoring and close review of country offices' practices and procedures. Work actively with the finance team and country leadership team to identify and mitigate risks.
• Develop an annual compliance review work plan based on the country office project portfolio to ensure full compliance coverage. The annual plan should include routine monthly and quarterly compliance reviews as well as additional compliance activities identified at the country level.
• Ensure that Jhpiego complies with JHU and Jhpiego’s sub-award monitoring policies and procedures. Work with senior management and partner organizations to implement improvements, if required.  Develop and maintain Jhpiego’s program for monitoring and oversight of subrecipients.  Perform and document monitoring visits to sub-recipients as needed.
• Update and report to the Country Director, Snr. Director Compliance and other senior country office staff on the status of the implementation recommendations from internal and external audits and internal compliance recommendations or an on a regular basis.
• Assist the Finance team in execution of all types of external audits and reviews including management responses and action to be taken. The Compliance Officer will also track findings and recommendations from audits and ensure that they are implemented in a timely manner.
• Assist the Finance team in conducting and documenting the annual Internal Controls over Financial Reporting review and questionnaire (ICoFR) requirement by statutory auditors.
• Assist in developing a list of best practices for implementing and improving internal controls and regularly orient and train staff on best practices. Ensure compliance with US laws and regulations pertaining to disbarment anti-terrorist laws and Indian laws.
• Work closely with the Snr. Director Compliance and the global compliance team to review policy and procedures documents, revise tools and templates, and make recommendations to improve compliance monitoring.
• Immediately report gross misconduct or suspected fraudulent activities to the Country Director, Chief Operating and Financial Officer, and Snr. Director Compliance.
• Conduct special investigations and analytical projects, as needed.
• Work on any other special projects as assigned by the Country Director and/or Snr. Director Compliance.

Education Qualification/Required Skills & Experience

• BA in business-related field required;
• Master’s Degree, Qualified Chartered Accountant and/or Certified Internal Auditor is preferred.
• A minimum of 5 years professional experience serving in a Compliance function with an international Nongovernmental Organizations (NGOs)
• Alternatively, a minimum of five years internal or external audit experience with an audit firm with experience in auditing NGOs
• Work exposure to other developing countries is desirable
• Demonstrative proficiency in Information Technology, particularly computer-assisted audit techniques, including the capacity to navigate financial systems like QuickBooks Enterprise and/or SAP
• Knowledge of USG donor rules and regulations
• Availability to travel locally and internationally
• Ability to present high-quality reports with information effectively to senior management and project managers.

Knowledge:

(functional or technical: i.e. country legislation, finance, program planning, public healthcare standards, proposal writing, human resources practices, etc.)

• Ability to read, analyze, and interpret common reports and agreement documents
• Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and budgetary information
• Reasoning ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to manage several major activities simultaneously
• Ability to travel independently in new environments
• Sensitive to sociocultural differences in the region
• Computer literacy, particularly in the use of Microsoft Word, Excel, PowerPoint and QBE
• Proficiency in both written and spoken English and Portuguese

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