RFP - Sustainable Maintenance and Management of an Urban Waterbody

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About the Organization

ASSOCHAM Foundation for Corporate Social Responsibility (AFCSR), established in 2013 as a Trust, is the social arm of ASSOCHAM. AFCSR focuses on designing and implementing scalable, impact-driven programmes across environment, sustainability, education, skilling, livelihoods, healthcare, and community development, in partnership with corporates, government bodies, and civil society organisations.

About the Proposal

Urban waterbodies play a critical role in ecological balance, groundwater recharge, biodiversity conservation, and community well-being. Following the successful completion of Phase I restoration activities at a historically significant urban waterbody supported through CSR funding, visible improvements have been observed in ecological health and public usability.

To ensure the sustainability of these gains, there is a need for structured post-restoration maintenance and management. AFCSR therefore invites proposals from eligible and experienced organisations in Phase II, to undertake a comprehensive 12-month maintenance and management programme focusing on cleanliness, green cover upkeep, biodiversity support, public safety, and continuous monitoring.

• Project Duration: 12 Months
• Proposed Start Date: April 2026 (Tentative)
• Project Location: Urban waterbody (location to be finalised by AFCSR)

To sustainably maintain and manage an urban waterbody as a clean, green, safe, and ecologically functional public asset through regular on-ground maintenance, green cover management, biodiversity sustenance, and structured monitoring systems.

Scope of Work

 The selected Implementation Partner will be responsible for the following activities: A. Lake / Waterbody Cleaning and Waste Management

• Daily cleaning of the waterbody surface, banks, and peripheral areas
• Removal of floating waste, litter, and debris
• Upkeep of aquatic elements such as floating islands (if any)
• Safe segregation and disposal of collected waste as per local regulations B. Green Cover and Biodiversity Maintenance
• Regular gardening, landscaping, watering, and pruning activities
• Replacement of dead or damaged plants
• Seasonal plantation and upkeep using native species
• Maintenance of green buffers around the waterbody

Public Area and Safety Management

• Maintenance of walkways, landscaped areas, and waterbody periphery
• Deployment of security personnel for site safety and access control
• Support in preventing encroachment, vandalism, or misuse of the site

Technical Supervision and Monitoring

• Routine site inspections and on-ground supervision
• Maintenance scheduling and manpower attendance management
• Documentation through photographs, logs, and checklists

Reporting and Documentation

• Monthly progress reports covering activities, outputs, and observations
• Final completion report highlighting outcomes, learnings, and a sustainability roadmap

Expected Outcomes

• Sustained cleanliness with reduced floating and peripheral waste
• Well-maintained green cover supporting urban biodiversity
• Improved local microclimate and groundwater recharge potential
• Safer and more accessible public space for community use
• Institutionalised maintenance systems for long-term upkeep
• A replicable model for urban waterbody management

Eligibility

Applicant organisations must demonstrate the following:

Legal Status

• Registered Trust, Society, Section 8 Company, NGO, or specialised environmental organisation

Organisational Experience

• Minimum 5 years of experience in environmental management, lake/wetland restoration, or urban ecology projects
• Minimum 3 years of prior experience in CSR-funded or government-supported environment projects preferred

Technical & Operational Capacity

• Proven capability in deploying on-ground manpower (cleaners, gardeners, supervisors, security personnel)
• Experience in environmental monitoring and documentation
• Ability to coordinate with government authorities and local stakeholders

Compliance

• Organisation must not be blacklisted by any government authority
• Compliance with applicable labour, environmental, and statutory norms

How to Apply

Interested organisations must submit a detailed proposal including:

• Cover Letter
• Organisation Profile (legal status, registrations, PAN, GST)
• Relevant Experience and Case Studies (last 3–5 years)
• Proposed Maintenance Approach and Methodology
• Detailed Work Plan and Timeline (12 months)
• Team Composition and Roles
• Detailed Budget (unit-wise and activity-wise)
• Monitoring, Reporting, and Quality Assurance Mechanism
• Risk Assessment and Mitigation Plan
• Declaration of No Conflict of Interest
• Signed acceptance of Disclaimer & Terms and Conditions

Proposal Submission Deadline 15th February 2026

Proposals must be submitted in PDF format via email to afcsr@afcsr.in with the subject line:

“Proposal Submission – Urban Waterbody Maintenance – [Organisation Name]”

Late or incomplete submissions will not be considered.

For more information please check the Link

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Tags Corporate Social Responsibility (CSR) Environment and Sustainability Others