RFQ for Supply of Nursing Items

REQUEST FOR QUOTATION (RFQ)

Type: For Supply of Nursing Items

RFQ No: ………………………………………………………...

SCHEDULE FOR SUBMISSION OF QUOTATION

SECTION 1: BACKGROUND AND OBJECTIVE

Background

Shechen Clinic, Bodhgaya & Purnia Location invites sealed quotations from reputed and registered suppliers, manufacturers, or authorized distributors for the supply of Nursing Items. This procurement aims to ensure uninterrupted availability of essential, safe, and quality-assured nursing consumables and patient care materials required for effective clinical services at the Clinic and its outreach activities.

Objective

The objective of this RFQ is to empanel reliable and experienced suppliers/manufacturers/authorized distributors for the timely supply of Nursing items, in compliance with applicable regulatory and quality standards, to support continuous and quality patient care services at Shechen Clinic.

SECTION 2: SCOPE OF WORK

The selected bidder shall be responsible for the following:

1. Supply of Nursing and Lab Items

Supply of nursing and patient care items as per the approved list provided in the RFQ document (Annexure II).

2. Timely Delivery

Ensuring prompt and scheduled delivery of items to Shechen Clinic, Purnia & Bodhgaya, as per agreed timelines.

3. Quality Assurance

Supplying only standard, certified, non-expired, and quality-assured items manufactured by approved and licensed manufacturers, with adequate remaining shelf life where applicable.

4. Regulatory Compliance

Full compliance with applicable government rules and regulations, including but not limited to:

• Medical Devices Rules, 2017 (where applicable)
• Drug and Cosmetics Act & Rules (for regulated items)
• GMP / ISO / WHO-GMP standards (as applicable)
• Any other relevant statutory or regulatory requirements

SECTION 3: ELIGIBILITY CRITERIA

1. The bidder must be a duly registered and licensed entity engaged in the supply of nursing and patient care items.
2. The bidder must have a minimum of 1–2 years of experience in supplying nursing consumables or patient care items to hospitals, clinics, or health institutions.
3. The bidder must not have been blacklisted or debarred by any government authority or private organization.
4. The bidder must possess a valid GST registration and relevant trade / manufacturing / distribution licenses at the time of submission of the quotation.
5. All supplied items must be of approved quality standards and have a minimum remaining shelf life of 12 months, wherever applicable, at the time of delivery.
6. Shechen Clinic may request samples of quoted items during the technical or financial evaluation process.
7. Final selection of the vendor shall be based on quality standards, competitive pricing, reliability of supply, and service terms.
8. Shechen Clinic, Bodhgaya reserves the right to accept or reject any or all quotations without assigning any reason thereof.
9. The empanelment shall be valid for a period of one (1) year. Purchase orders will be issued on a monthly or need-based basis, and the selected vendor shall supply only the quantities specified in the respective purchase orders.
10. All prices quoted shall remain firm and unchanged for one year from the date of finalization of the RFQ.
11. Shechen Clinic will generate the Purchase Order (PO) every month, after which the vendor will be confirm the order.
12. Payments shall be made on a monthly basis, subject to satisfactory delivery of nursing and patient care items and submission of complete and correct invoices.
13. Payment shall be released on or before the 10th day of the following month after verification of quantity, quality, and supporting documents.
14. The supplier must submit a GST-compliant invoice, along with delivery challan and any other required documents, for payment processing.
15. In case of any discrepancy in supplied items or invoice details, payment may be withheld or adjusted until the discrepancies are resolved.
16. In the event that the Trust Secretary / Country Director / authorized cheque signatory is out of station or unavailable for any reason, the payment may be delayed accordingly. No interest shall be payable for such delays.
17. No advance payment shall be made. However, if requested by the vendor, advance payment may be considered only with prior written approval of Shechen Clinic.

Submission Format:

Apply on this link https://mis.shechenclinic.org/rfq/view/5

To download the full RFQ, click here: RFQ for Supply of Nursing Items