Finance Associate

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About the Organization

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

Job Description

To coordinate and provide accounting and financial support services involving the recording and interpretation of financial information, internal control compliances, payables management and data analysis to facilitate the efficient functioning of the support services and informed decision-making

Job Responsibilities

The position reports directly to the Head of Finance (Finance Officer) and will be responsible for the Finance Operations functions are as follows:

• Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with corporate financial policies, rules and regulations.
• Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and cash controls
• Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
• Monitor the centralised Invoice Tracking System (ITS) in order to process all invoices and payments to external suppliers in a timely manner and in accordance with WFP standards.
• Contribute to the preparation, implementation and monitoring of financial forecasts, to ensure that relevant future funding requirements are met.
• Contribute to monitoring and evaluation of financial risks and the effectiveness of internal controls. Recommend and participate in process improvement interventions.
• Analyze financial data to identify trends, anomalies, and areas for improvement, providing insights and recommendations for decision-making.
• Monitor and analyze books of accounts and balances to ensure achieve timely and corrective action and compliance with corporate policies and regulations.
• Compile data from the WFP database and systems in order to assist in generating and analyzing financial reports on a monthly basis. Assist in developing external donor financial spending reports.
• Co-ordinate with other teams in order to ensure that all financial services are being performed efficiently and in line with the needs of the wider team.
• Coordination with bank for payment and other related official day to day matter
• Accounting and compliances with GST requirements in close coordination with corporate GST consultant.
• Payables management including analysis of Vendor, staff payments and managing petty cash accounts to ensure services are delivered consistently and to the required standard.
• Allocate tasks to other support staff, as required, provide guidance to peers and on-the-job training in management of financial resources .
• Maintains and keep up to date finance and accounting files.
• Other related duties assigned by head of the unit

Education Qualification/Required Skills & Experience

• Completion of secondary school education. A post-secondary certificate in the related functional area. A university degree in Finance, Accounting, or a related field is desirable.
• Preference will be given to candidates with MBA in Finance from a recognized and reputed institute (excluding Tier 1 institutes) or CA inter with relevant work experience

Experience:

• Six or more years of progressively responsible work experience in the relative areas of accounting and finance
• Familiarity with SAP/ERP/similar accounting software application is considered as a plus.
• Proficiency in Microsoft Office applications (Excel, Word and PowerPoint).
• Has experience assessing financial health of the CO Operations with Strong analytical and numerical skills

Functional Knowledge and Capabilities:

• Internal Controls and Compliance: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability.
• Performance Analysis and Reporting: Demonstrates participation in performance analysis and planning efforts by developing basic CO finance operations forecasts, incorporating information from various sources as appropriate to monitor KPIs.
• Resource Management: Demonstrates ability to track and compile reports on CO finance operations and resource usage.
• Financial Mgmt. & Accounting Principles: Applies knowledge of financial and accounting principles and practices to ensure compliance with corporate policies, applicable procedures and accounting standards.

Language:

• Fluency in both oral and written English is required

For more information please check the Link

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