Procurement Assistant

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About the Organization

Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

Job Description

Jhpiego is hiring for the position of Procurement Assistant based at New Delhi to provide general
Procurement support. S/he will report to Sr Procurement Officer and will
also work closely with the Program, Finance & Admin teams both at the India Country Office as well
as State offices.

Job Responsibilities

• Provide all Procurement support to the team to ensure timely processing of Procurement
  assignments.
• Manage procurement of office supplies, furniture, office and communication
  equipment, program related material and other items as per Jhpiego Procurement
  guidelines.
• In consultation with Program teams initiate and close procurements actions and provide
  support as required.
• Document procurement related both hard and soft data and ensure easy retrieval as and
  when required.
• Support in procuring workshops meetings, seminars, hotels and transportation.
   Assist the supervisor to develop and maintain good working relationships with all relevant
  local and In-country vendor’s/ service providers.
• Negotiate for cost-effective service contracts for accommodation, travel, communication,
  housekeeping, security and pantry services and maintain both soft and hard documentation
  of the same.
• Providing support for field procurement activities through the procurement points as necessary.
   Closing Open POS on regular basis with finance to facilitate financial and donor reporting.
• Providing assistance for procurement and documentation of Leases for ICO and Field Offices.
• Preparation and analysis of procurement data for management purposes.
• Perform other duties as assigned by the supervisor.

Education Qualification/Required Skills & Experience

• Bachelor’s degree with minimum 1 year of relevant work experience in procurement,preferably in an international NGO.
   Advanced computer competency (Microsoft Word, Power Point, Excel, Outlook).

Preferred Qualifications

• Providing support for field procurement activities through the procurement points as necessary.
• Closing Open POS on regular basis with finance to facilitate financial and donor reporting.
• Providing assistance for procurement and documentation of Leases for ICO and Field Offices.
• Preparation and analysis of procurement data for management purposes.
• Perform other duties as assigned by the supervisor.

Abilities/Skills:

• Sound knowledge and understanding of Procurement practices.
• Demonstrated ability to multitask and work in a multicultural team.
• Strong negotiation, communication, interpersonal and problem-solving skills.
• Excellent organizational and coordination skills.
• Should be detail oriented.
• Ability to coordinate activities independently and manage/ prioritize work from several sources.
• Ability to handle a variety of assignments under pressure of deadlines.
• Ability to develop productive working relationships with program and technical staff.
• Excellent verbal and written communication skills in English and Hindi.

For more information please check the Link

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