Procurement Manager

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About the Organization

Aga Khan Rural Support Programme (India) is a non-denominational, non-government development organization. AKRSP(I) works as a catalyst for the betterment of rural communities by providing direct support to local communities. AKRSP(I) is active in over 3255 villages of Gujarat, Madhya Pradesh, Bihar and Maharashtra. It has impacted lives of over 3.5 million people from marginalised sections of society. Over 80% of the households impacted by AKRSP(I)'s work belong to marginalised communities like tribals, dalits, and minorities. Over 60% of beneficiaries are women who form a core group for program interventions.

Job Description

Procurement management

• Oversee and manage all procurement processes from planning to contract finalisation for Head Office and organization-wide high-value procurements.
• Ensure compliance with AKRSP(I)’s procurement manual and donor-specific procurement requirements.
• Coordinate with program, admin, and finance teams to prepare procurement plans and budgets.
• Maintain procurement documentation, vendor quotations, comparative statements, approval notes, and contracts for audit readiness.

Technical support to state/SHT/cluster teams

• Provide ongoing technical guidance to state and cluster-level teams for compliant and efficient procurement.
• Review high-value or complex procurements from state teams to ensure policy adherence.
• Support decentralised teams in standardizing procurement formats, documentation, and record-keeping.
• Conduct periodic field visits to review procurement practices and strengthen implementation.

Vendor development & management

• Maintain and update a database of reliable vendors and service providers.
• Lead vendor evaluation, selection, onboarding, and performance monitoring.
• Ensure fair, ethical, and competitive procurement practices across all levels.

Capacity building & policy implementation

• Train and orient state and cluster staff on procurement policy and procedures.
• Strengthen institutional capacity through SOPs, toolkits, and simplified guides for local teams.
• Serve as the central point of contact for procurement related clarifications across the organization.

Reporting & compliance

• Generate regular procurement reports for internal monitoring, donors, and audit teams.
• Flag risks and suggest system improvements to ensure transparency and accountability.
• Support finance and audit teams with procurement related documentation and compliance checks.

Education Qualification/Required Skills & Experience

• Postgraduate in Commerce, Supply Chain, Business Administration, or relevant field e.g., M.Com, MBA, PGDM
• Experience: Minimum 8 years of experience in procurement, with at least 4 years in a managerial or supervisory capacity.

Skills & Competencies required

Essential requirement:

• Sound knowledge of procurement systems, compliance, and vendor management, preferably in the development sector.

Desirable:

• Experience working with procurement under donor funded projects.
• Familiarity with procurement related digital tools or procurement tracking systems.

Preferred Attributes:

• Strong knowledge of procurement planning, cost negotiation, and compliance mechanisms
• Excellent communication, coordination, and training skills
• Analytical skills with attention to detail
• High ethical standards and transparency
• Proficiency in MS Excel and procurement documentation
• Willingness to travel to cluster offices and project locations as required

For more information please check the Link

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