Program Assistant - India

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About the Organization

The Ford Foundation is an independent, nonprofit grant-making organization. For more than 80 years it has worked with visionary people on the front-lines of social change worldwide, guided by its mission to strengthen democratic values, reduce poverty and injustice, promote international cooperation, and advance human achievement. With headquarters in New York, the foundation has ten regional offices in Latin America, Africa, the Middle East, and Asia.

Job Description

The Ford Foundation New Delhi office is hiring a Program Assistant. This crucial role provides strategic and administrative support essential for effective grant-making, documentation, and facilitates both internal and external engagement to ensure smooth program operations and impact.

The Program Assistant works within a programmatic team led by the Regional Director, which includes Program Officers (POs), Program Associate  and Grants Manager. Program Assistants provide key support to three (3) POs who serve as grant-makers for the Foundation. The Program Assistant manages multiple activities for the POs, including meetings and grants administration. Program Assistants help manage the various workflows of program staff and the program team as a whole.

Job Responsibilities

Grant-Related Administration:

• Support the development of grant recommendations through editing and information compilation
• Assist with grant-related inquiries, coordinating responses, and maintain correspondence control records
• Request administrative and support information relative to grantee proposals and grant actions
• Plan and coordinate logistics for site visits and major grantee meetings; preparing expense reports
• Manage calendar appointments and group meetings

Communications and Research:

• Preparation of presentations and other materials for program staff
• Undertaking  light research and working with Information Management staff on research tasks

Workflow and Administration:

• Work alongside the NDO Manager and Grants Manager, who supports the Regional Director and team, serving as a member of an administrative support group for program leaders on the team, backing each other up and collaborating, as needed
• Support document production, including preparing and editing reports, memoranda, or other materials
• Assist POs in responding to both internal and external requests for information or other documentation
• Assist with POs’ calendar of appointments including scheduling meetings and follow up
• Assist with POs’ work-related travel; assist with developing travel plans and logistical arrangements, including processing expense reports via Concur
• Assist in the onboarding process for new hires/consultants

Education Qualification/Required Skills & Experience

• Ability to prioritize and handle multiple tasks
• Excellent oral and written communications skills with high attention to detail and accuracy
• Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides
• Detailed knowledge of and demonstrated proficiency in using information management systems
• Possess a learning and growth attitude and open to constructive feedback
• Baccalaureate degree plus a minimum of 3-4 plus years of work experience or equivalent combination of education and work experience

For more information please check the Link

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