Senior Project Assistant

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About the Organization

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.

Job Disruption

As a Senior Project Assistant, you will provide coordination, technical and analytical support to the functions of portfolio management and project administration.

Job Responsibilities

• Contribute to the preparation and updating of project administration manual (PAM) by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants, etc.
• Prepare and update individual Project Performance Reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the Departmental PPR meetings when needed.
• Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management.
• Monitor and analyze the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the Executing Agencies.
• Participate in various missions as required such as inception, review, mid-term mission and project completion report missions by providing support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing Executing Agencies with ADB's loan procedures, and assisting them where necessary in the
• preparation of various reports and applications.
• Maintain records needed to monitor compliance with project and technical assistance (TA) covenants. Input data on the status of such compliance into the database at INRM, in consultation
• with the National Project Implementation Officer.
• Monitor physical progress in projects/TA implementation, for example, by following up on outstanding obligations of executing agencies (EAs) to expedite procurement/contract awards
• Familiarize EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follow up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports
• Assist in updating procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents. Assist in preparing and updating Procurement Contract
• Summary Sheets (PCSS) and Loan Financial Information System (LFIS).
• Review withdrawal applications for compliance with project agreement
• Perform other tasks as assigned and reflected in the incumbent's workplan.

Education Qualification/Required Skills & Experience

• Bachelor's degree preferably in engineering, business administration or related areas
• Suitability to undertake the responsibilities mentioned above at the required level.
• At least 5 years of relevant experience in project-related activities in the infrastructure sector preferably; experience in international agencies will be preferred.
• Experience and knowledge of various stages of the project cycle, including procurement, contract administration, and progress management.
• Proficiency in the use of technology packages (common word-processing, spreadsheets and graphics, PowerPoint and web browsing and search engines.
• Ability to work on assigned transactions, areas of analysis and research, which have well-defined scope and steps
• Able to conduct cost-benefit analysis to support decision-making.
• Effective report-writing and communication skills in English and the national language (as required)
• Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
• Able to work collaboratively with teams as a constructive team member.

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