RFP - Training of Executive Body of ULB Members on Role & Responsibility and Participatory Governance

RFP - Training of Executive Body of ULB Members on Role & Responsibility and Participatory Governance

Organization: Aga Khan Foundation

Apply By: 24 Mar 2023

Follow us@ngobox

RFP - Training of Executive Body of ULB Members on Role & Responsibility and Participatory Governance under Program “Supporting local Authorities for accountable, responsive and transparent systems for solid waste management in Bihar”

About the Organization

The Aga Khan Foundation, India (AKF India) is a member of the Aga Khan Development Network (AKDN), a group of 11 development agencies addressing the needs of the poor and the marginalized communities in more than thirty countries where it operates. Since 1978, it has operated in India, implementing programmes both directly and supporting work by other AKDN agencies and partners in rural and urban areas. Active in six states, its multi-sector programmes include the creation of robust and vibrant community institutions, early childhood development, education, community health, livelihood improvement and agriculture development, skill development, and water and sanitation.

About the Proposal

The Aga Khan Foundation, India is implementing a five-years Programme on Solid Waste Management in Urban Patna, supported by the European Union. The overall objective of this Initiative is to improve the governance of Urban Local Bodies (ULBs) to enable effective delivery of public services around solid waste management (SWM) that facilitates inclusive, safe, resilient and sustainable urban settlements. The intervention is targeting three Urban Local Bodies in Bihar’s Patna district and interventions are focussed on building the capacities of the ULBs in decentralised governance and strengthen their technical expertise in effective SWM; develop a robust, sustainable and environmentally viable model for effective SWM in urban and peri-urban areas; and, promote citizen engagement in planning and public monitoring of SWM to improve transparency, accountability and responsiveness of ULBs.

The expected results for the project are:

  • Improved capacity among ULBs for effective delivery of SWM services.
  • Development of a robust, sustainable and environmentally viable model for effective solid waste management in urban and peri-urban areas.
  • Increased citizen participation around SWM

A central focus of the program is to build the capacity of ULBs to strengthen their governance of municipal solid waste and strengthen local governance structures for improved planning and implementation of SWM strategies (including developing effective citizen’s engagement plans), ensuring that these initiatives are aligned with national policies, schemes and rules. The urban sector is being increasingly recognized as a critical growth driver for the Indian economy today. Several assessments and reports have expressed serious concerns over the need for extensive capacity building of ULBs. The training needs assessment report, prepared as part of Ministry of Urban Development and the World Bank’s Capacity Building for Urban Development project, notes the requirements for capacity building is high not only on account of the number of people to be trained but also in terms of areas of capacity building. 

Indeed, it is widely acknowledged that constant skill development of those who are responsible for addressing urban challenges is an absolute necessity to achieve the requisite changes in existing urban governance and management systems. Improved urban governance also requires introducing new and improved systems that bring in efficiency in ULBs functions and bring in planning and management tools that equip towns and cities to deal with the present and future challenges of urbanization sustainably. The capacity building agenda of ULBs will be carried out through a series of trainings for their executive members and elected representatives, as well as, where relevant, ULB staff aimed, at improving: their understanding of their roles and responsibilities and how to carry these out.

A two day training of elected representatives and executive body members of target ULBs on participatory planning in order to build their capacity. Each ULBs staff will be trained separately and 90 participants in total will be trained. Further, orientation workshop for ULB officials on their roles and responsibilities is planned, which will serve to assign responsibility and fix accountability for each official of the ULB with respect to the planning, implementation and management of solid waste. A total of 90 officials (30 per ULB) will be oriented to update the officials knowledge of any changes/additions to new government schemes and programmes.

The orientation workshop on the roles and responsibilities will serve to assign responsibility and ensure accountability of each of the executive members and elected representatives.


  • Training of elected representatives and executive body members of target ULBs on Role & Responsibility and Participatory Governance in order to build their capacity.
  • Each ULBs staff will be trained separately @ 30 /ULB  and 90 participants in total will be trained
  • Consultant will be responsible to facilitate 3 batches of training
  • Agenda and PPT will be developed by the Consultant with the close coordination of TO, AKF.
  • Duration of Training will be oneday, and participant will be not less than 30.
  • Two trainers will facilitate the training.
  • A final report with the follow up mechanism will be submitted by the consultant.
  • The training will be interactive,

Scope of Work

  • Facilitate the trainings (3 Batches) on participatory planning will be conducted for key officials from each ULB separately and is planned for 90 people (30 people from each ULB).
  • The trainings will be timed to align with the ULB’s annual planning cycle and are scheduled.
  • The trainings will not only instruct the participants in the concepts of planning but also expose them to relevant and popular participatory tools such as poverty pocket situational analysis to ensure coverage of poverty pockets and participatory rural appraisal methods.
  • This will create an appreciation and appetite among the senior ULBs officials to introduce more participatory tools and methods in order to enrich and broaden their engagement with citizens as part of their annual planning process.
  • In addition, this will also ensure that the ULB officials attach more importance and focus on the ward level citizen-led micro plans developed under the project (which will be developed only after the senior ULB officials have been trained on participatory planning). It is further envisaged that the citizen-led micro plans that are developed will influence the ULBs own annual plans for the year, adequately capturing the citizen’s concerns.

Eligibility Criteria:

Aga Khan Foundation will consider agencies/Individuals with the following criteria for this assignment 

  • Having experience of working in similar projects.
  • Should have geographical presence in India, if in Bihar would be an advantage.
  • Should have at least 2 years of experience for relevant work- survey, report writing and training.

How to apply

All proposals must be in writing, in the English language, and signed and dated by an authorized employee of the bidder.

All documents should be sent in pdf format. However, the cost proposal should also be submitted in Ms Excel file along with the PDF file.

Emails must be received by Date 24/03/2023, 17.00. IST

For more information please check the Link



© Renalysis Consultants Pvt Ltd