RFP for Sub-Sub-Recipient in Pune and Sangali

RFP for Sub-Sub-Recipient in Pune and Sangali

 

Organization: Network of Maharashtra By People Living with HIV/AIDS

 

Apply By: 29^th August 2024

 

Network of Maharashtra by People Living With HIV/AIDS – (NMP+)

REQUEST FOR PROPOSALS FROM ORGANIZATIONS WISHING TO REGISTER AS SUB-SUB RECIPIENTS (SSR) WITH ALLIANCE INDIA FOR SAMAGRA – THE GLOBAL FUND-SUPPORTED PROGRAMME

 I:  Introduction

India HIV/AIDS Alliance (Alliance India) as Principal Recipient (PR) has been awarded the Grant funded by Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), for the programme known as SAMAGRA (Previously known as VIHAAN) care and support programme for People Living with HIV across India.  

 

 II: Background of the programme:

India revised care and support strategies in 2013 under NACP IV and under the new strategy, National AIDS Control Organization (NACO) is providing all treatment including treatment for opportunistic infections through Govt. healthcare facilities and a civil society organisation will provide care and support services to all needy PLHIV. India Country Coordination Mechanism (CCM) selected the India HIV/AIDS Alliance as the Principal Recipient (PR) to implement care and support programme across the country.

The programme is being named as ‘SAMAGRA’ (Sanskrit word which means dawn’s first light) is providing care and support services to needy PLHIV since June 2013. Until March 2024, the programme reached 24,13,000 PLHIV provided with care & support services through 310 care and support centres. The programme is being implemented in close coordination with NACO, SACS and ART centres at national, state and district levels respectively.

Alliance India has received approval from Global Fund for programme continuation from April 2024 to March 2027. During this period, care and support centres (CSCs) exclusively supported by Global Fund will be functional to cater for the service needs of PLHIV enrolled in ART centres across the country.  

Network of Maharashtra by People Living with HIV/AIDS (NMP+) is a Sub Recipient for Maharashtra and Goa State and is providing the hand holding support to the 40 CSCs and will be collecting the applications of the interested NGOs/CBOs

 

 

III: Objectives of SAMAGRA:

SAMAGRA programme has evolved over a period of time as one of the good models of community-based care and support programme supporting the national HIV programme through enhancing the quality of life of PLHIV. 

The specific objectives of SAMAGRA include:

• To accelerate HIV prevention and promote testing among family members/sexual partners of PLHIV 
• Eliminate Vertical Transmission of HIV among HIV Positive pregnant women and HIV-exposed infants
• To increase retention of PLHIV On ART through intensified peer-led outreach by tracking 
• To augment viral Load testing to improve coverage and reach third 95 targets by 2027.

 

IV: Scope of Work of Care & Support Centre 2.0

CSC 2.0 will priorities outreach services for 11 specific groups. The ART centre will provide CSC 2.0 staff with a monthly list outlining outreach service requirement. Additionally, priority cases, including follow-up of Positive Pregnant women and HIV-exposed infants and weekly follow-up of those awaiting viral load results, Early Infant Diagnosis (EID) cases, MIS cases, and Lost to Follow-Up cases for which line list & outcomes will be shared on a weekly basis. Following the completion of outreach services, CSC 2.0 will update the ART centre with outcomes for inclusion in the white card and master line list. Each priority population will receive specialized follow-up from the Community Health Liaison (CHL) within specific time frames.

 

V: What are Care Support Centres?

Care and support centres (CSCs) are friendly places where PLHIV receive information on care and support, access to a range of health referrals, education and linkages to social welfare schemes and entitlements. 

Apart from these, clients will be able to access the services including counselling services, resting, recreational facilities, entertainment etc. The team at the CSCs would also conduct home visits for the registered clients at their convenience and agreed timing to provide information and treatment education, adherence, and any health referrals not only to the registered clients but the family, which would be taken as a unit for information, education and referrals especially to social welfare schemes and entitlements. Building on the lessons learnt from the programmatic experience since inception, the programme will now adopt the provision of differentiated care and support services to different categories of clients.

For more details on the functions of a CSC and other details, please visit: NACO CSC guidelines

 

CSC: Key features

1. Providing services to priority clients. (To be initiated, newly initiated clients, MIS and LFU)
2. Community based screening
3. ART refilling at CSC
4. Linkages to social schemes and entitlements of priority clients.
5. TB screening of priority list.
6. Family member screening/testing for HIV.
7. Services to TB-HIV comorbidity clients, clients on 2nd line & 3rd line ART, clients with less than 200 CD4 /more than 1000 copies of viral load.
8. ICTC gap linkage
9. Community system strengthening

10.  Special focus on registered adolescents, KPs and children in CSC.

 

VI: Management of CSCs

Any Non-Govt. Organization (NGOs) or Community-Based Organizations (CBO) who have legal entity, with the appropriate expertise in implementing HIV programmes at the district or state level and presence in the district where application has been called for are eligible to apply. Discontinued NGOs/CBOs are not eligible to apply.

The core area of CSC’s work is linking PLHIV to various services. Hence the agency should have excellent rapport with all key stakeholders in the district and proven leverage skills. Therefore, a track record of working successfully with the local PLHIV community/KP groups and proven experience of effective advocacy with SACS/DAPCU or local government for the treatment or care of PLHIV will be an advantage.

 

 

VII: Details of the RFP 

There is a need for a replacement of the SSR Partner in the mentioned District in Maharashtra. 

 

S. No.	District	State	CSC Type
1	Pune	Maharashtra	Replacement of SSR Partner
2	Sangli	Maharashtra	Replacement of SSR partner

 

NMP Plus invites requests for proposals from the agencies/Organisations to be submitted to NMP Plus. Later in consultation with the respective State & District AIDS Control Society and PR representatives, NMP Plus will identify potential applicants and shortlist (as per the selection criteria given below) from the concerned districts for the site assessment.

Eligibility Criteria for NGO/CBO Setting Up CSC

• Organisations that have been discontinued are not eligible to apply.
• The agency should be a non-profit organisation and legally registered under The Societies Registration Act of 1860 or an equivalent Act of a State; or The Charitable and Religious Act of 1920; or Indian Trusts Act of 1882; or an equivalent Act of a State; or Section 25 C Company ACT
• It should have a clearly defined organisational structure.
• It should have established administrative and management systems.
• It should have a sound financial track record with an established financial management system (latest three years audit reports and audited accounts required in case of NGOs and one year report for CBOs).
• It should have a minimum of three years of experience in managing public health programmes or allied programmes in health.
• Experience in the field of HIV/AIDS, especially in the area of care and support, will be an added benefit.
• The organisation should have been working for a minimum of three years in the case of NGOs and one year in the case of CBOs and have a good track record in providing services.
• Readiness to make available adequate infrastructure deemed necessary to carry out all the activities planned in CSC.

The RFP is open from: 07^th of August 2024 

Applicants wishing to respond to this RFP are required to submit their applications in the prescribed format (Form 1) with supporting documents by or before 6 pm on 29^th August 2024, Form 1 is available as Annexure A.

 

Applications received after the above date and time shall be summarily rejected.

All eligible applications received shall be carefully appraised and assessed, considering all details provided in the prescribed format.

The appraisal process shall inter alia consider:

• HIV experience of organization in the district, where applying for SSR
• Financial Systems
• Governance and management systems
• Depth of work in the area of care and support, social protection, stigma reduction and advocacy
• Level and nature of involvement of PLHIV in the organisation
• Linkages of the organisation with SACS/DAPCU
• Monitoring and evaluation experience and systems
• Successful district-level advocacy
• Site visit for the detailed appraisal as mentioned will be carried out by a Joint Appraisal Team (JAT) comprising representatives from NMP Plus, representative from PR and respective SACS.
• The JAT team shall visit shortlisted agencies on any day from 29^th August 24 to 20^th September 2024 for a detailed site assessment. Due to tight timeframes, the team may not be able to give some shortlisted organisations more than a day’s notice for the proposed site assessment.  

 

Requests for a change of dates shall not be entertained due to the limited timeframe for this exercise.

 

Shortlisted organizations shall be required to cooperate with the JAT team by providing detailed information regarding organizational functions, structure and/or arranging meetings with the top management team, details of ongoing and/or concluded projects executed for any donor agency, management systems, community involvement, outreach of the organization, etc. 

Shortlisted organizations failing to provide or cooperate with the above information needs, including due scrutiny of documents and/or interviews with management and/or staff, shall be automatically considered ineligible for final selection.

 

Submission of Proposals:

ORGANIZATIONAL PROFILE S. No. Item Information updated by the CBO/NGO Documents compulsory attached with Application 1 Full Name of Organization (as per registration document)     2 Registered Office Address (Please provide complete address with PIN Code)     3 Telephone Number/s     4 Name of the Director/President/Head of the Organisation     5 Name and Designation of Contact Person(s)     6 Mobile No. and Email ID of Contact Person(s)     7 Legal Status: The Societies Registration Act of 1860:  Registration No. and Date   *Soft copy compulsory with application 8 Legal Status: The Charitable and Religious Act of 1882:  Registration No. and Date   *Soft copy compulsory with application 9 Legal Status: The Charitable and Religious Act of 1920:  Registration No. and Date (Fath Base Organization)   *Soft copy compulsory with application 10 Section 25 C Company Act: Registration No. and Date   *Soft copy compulsory with application 11 Place of Registration as per Bia Laws     12 Place of working area as per Bia Laws   *Soft copy compulsory with application 13 Total number of paid staff working full time     14 Names of districts in state (same state as SSR application) where organisation has programmes     15 Defined organisational structure   Soft copy compulsory

 

Applicants are required to ensure that a soft copy and hard copies of their applications in Form 1 is received by NMP Plus via email to the ID given below by or before 06:00 PM on 29th August 2024 for the initial screening of applications:

recruitmentadmnmp@gmail.com

Official Address:

Network of Maharashtra By People Living with HIV/AIDS (NMP+)

401, Ganga Prestige Arcade, Opp. Ghodepeer bus stop,

Laxmi road, Nana Peth, Pune-411 002.

 

*Note: Telephone calls will allow till 10^th August 24, after that telephone not be entertained for any reference and this may disqualify the NGO from the application process.

 Annexure A Form - 1

Name of State were applying for SSR	Maharashtra
Name of District where applying for SSR (as per Annexure)	Pune /Sangli

 

 

 

(Note: This is a self-administered form. Please fill ALL sections of the form and provide supporting evidence, where mentioned. Supporting evidence MUST be self-attested by an authorised signatory. Please mention section and item no on the evidence provided.  If required, please use additional pages. Only forms that have been accurately filled in their entirety will be considered)

S.No.	Item	Response (Answers should be in bold)	Please Attach Supporting Documents (*mark document is compulsory attached with application)
Section A
1.	The organisation has been operational for at least two years in the district where applying for SSR	Yes No	*Annual Report / Financial report for 2020- 2021 & 2021 -2022, 2022- 2023
2.	A Bank account exists in the name of the organisation	Yes No	*Copy of bank passbook showing A/c name and address
3.	At least two signatories are required for all banking transactions	Yes No	Name and designation of authorised signatories
4.	The organisation is registered with income tax authorities as a charitable organisation (registered under Sections 12A OR 80G of the Income Tax Act 1961)	Yes No	*Copy of registration certificate
5.	Organisation has a Permanent Account Number (PAN)	Yes No	*Copy of PAN Card
6.	Executive committee/ board/trustee formed through a democratic process	Yes No	*The latest copy of meeting minutes from last one year (Not earlier than April 2022)
7.	Annual turnover/grant portfolio in each of the last 2 years	More than 2 lakh Less than 2 lakh	*Audited financial statements for each of the last 2 years 2021-2022, 2022-2023
8.	The organisation receives grants from:	Government Private sector NGOs Individual donations Others, pls. specify
9.	The organisation has been blacklisted by a government agency or funding withdrawn by a donor NOTE: Ticking Yes will not necessarily disqualify the applicant. However, withholding information may constitute a reason for the rejection of the application	Yes No	Please provide details
10.	The organisations activities have been evaluated by SACS	Yes No, skip to Section B
11.	Organisation activity evaluated by SACS	DIC CCC DLN GIPA Project Stigma reduction TI	Copy of evaluation/s with score
Section B
1.	Salary to staff paid through cheque	Yes No	Copy of bank statements
2.	Appointment letters issued to all staff with job description and signed copies kept by HR	Yes No	Copy of appointment letter
Section C
1.	The period that the organization has been implementing public health program or allied programmes in health.	> 3 years > 2 years < 2 Years	*Annual Report/ programme documentation
2.	The HIV activities of the organisation cater to	PLHIV MSM Sex workers IDU & partners TGs/Hijra WLHIV CLHIV Truckers Migrants For others, pls specify	Project contract documents
3.	The HIV focus of the organisation is on	HIV prevention HIV care and support Stigma reduction Advocacy
3. A	The organisation provides counselling on issues of positive prevention, family planning, couple counselling, and maternal health	Yes No
3. B	The organisation works on treatment literacy	Yes No
3. C	The organisation conducts activities to improve the adherence level for people taking ARV	Yes No
4	The organisation conducts HIV-related advocacy at the district level	Yes No	Please provide evidence of successful advocacy efforts
5.	The organisation currently facilitates access for PLHIV to social entitlement schemes/welfare services	Yes No	Annual report/program reports
6.	The organisation has experience of providing home-based care to PLHIV and their families	Yes No	*Annual report/program documentation
7.	The organisation provides information on access to treatment, education and adherence	Yes No	Programme documentation
8.	The organisation provides psychosocial counselling to PLHIV & their families	Yes No	Annual report/program documentation
9.	Organization has referrals and linkages for PLHIV to avail of legal aid services in the district	Yes No	Program documentation
10..	Organization regularly participates in the district-level coordination meetings with DAPCU, SACS & ART coordination; other line departments e.g.  TSU, STRC Or is a member of the academic committee/empanelled with SACS	Yes No	Program documentation, invitation letter, meeting minutes
11.	In the case of NGOs, the organisation has referrals and linkages with local-level PLHIV networks	Yes No	Please provide evidence
12	The organization addresses issues of stigma and discrimination reported at the district or taluka level	Yes No	Please provide evidence
Section D
1.	The organisation routinely collects data and submits monthly/quarterly reports on time to donor	Yes No	Copy of monthly/quarterly reports from last 6 months
2.	The organisation maintains the confidentiality of all clients	Yes No
3.	Monitoring & Evaluation experience and systems	Yes No	*M&E sheet or format
Section E
1.	PLHIV are involved in the decision-making in your organisation	Yes No	*Meeting minutes
2.	The organisation has paid full-time staff openly living with HIV	Yes No	*Appointment letter of staff
3.	The organisation has board members openly living with HIV	Yes, some members All members No members	*List of Board Member
Section F: Operational Plan Please describe in no more than two pages: (Please use font Ariel Size 11 with a line spacing of 1.5 and all four margins of 2.54cms) 1)      Activities that your organisation will conduct to make CSC a safe space for PLHIV from high risk groups (HRG - including FSWs, MSM, Transgender, Hijras and IDUs) to access information and services 2)      Outreach strategy to reach loss to follow up cases and to address treatment adherence of PLHIV, including orphans and vulnerable children 3)      Mechanisms at CSC to ensure that PLHIV and their families receive social protection/entitlement benefits from various government schemes 4)      Plans for meaningful involvement of PLHIV from HRG in the programme 5)      What are the constraints or hurdles for PLHIV to access care and support services and how do you plan to address them? 6)      Please provide details of any innovation/unique approach that your organisation has been responsible for in the area of care and support

 

 Section G: UNDERTAKING (By authorised office bearer)

 I (name)_____________________________ in my capacity as (Designation)_____________ of (organisation Name)_______________________________________________________do hereby undertake that should my organisation be selected as SSR, the organization will establish a CSCs within 15 days of confirmation, no more than 2kms radius from of a major ART centre in the district 

I have been duly authorized by the Board /Executive or Managing Committee/Trustees of (organisation Name)_____________________________________ to sign this undertaking.

 Signature:                             ______________________

Name of Authorized Person ______________________

Designation                           ______________________

 

 

Section H: UNDERTAKING (By authorised office bearer) 

I _____________________________ in my capacity as ___________________ of ___________________________________________________________________

do hereby undertake that should my organisation be selected as SSR, the organization will work with any organisation that has been selected as a Sub-Recipient for the State/Region to effectively implement the project. 

I have been duly authorized by the Board /Executive or Managing Committee/Trustees of  ____________________________ to sign this undertaking. 

Signature:                             ______________________

Name of Authorized Person: ______________________

Designation:                          ______________________

 

Please Note:

If the applicant is already running a CSC in the same district, provide answers to the following questions:

1   Name of the district and state where the CSC is located:

2.  Name of the ART centre to which CSC is currently attached with:

3.  What is the total no. of clients registered in the CSC as on 31^st March 2024

4.  Provide the list of staff in place with details of joining dates.

 

Section I: DETAILS OF KEY PROJECTS EXECUTED BY THE ORGANIZATION IN THE DISTRICT WHERE APPLIED FOR SSR

* Please provide details of projects for the past three years

Project Period (month & year)	Name of Project*	Source of Funding	Amount (in Rs.)	List of Key Project Activities	Major Outcomes/ Outputs of the Project	Identify Specific Activities Similar to TORs/Scope of Work for SSRs	Geographical Area of Activities Mentioned in Column 5 (mention districts)	Specify Project Involvement with PLHIV/ PLHIV Networks, if any
1	2	3	4	5	6	7	8	9

 

Note:

• All attached documents mention the file numbers as per the application section number wise.
• Huge document should be in one single scan copy
• Application should be in signed and stamp by Board and scan copy shared through said mail.