Request for Proposal (RFP) for Supply and Installation of Water Purifiers

Request for Proposal (RFP) for “Supply and Installation of Water Purifiers”

Ref: AIFT/RFP/DL/2024-25/003

Please note that The American India Foundation Trust (AIFT) reserves the right to modify this schedule as needed. All prospective bidders who have confirmed interest by the due date as above, will be notified of any changes simultaneously by email.

The American India Foundation Trust is registered as a public charitable trust in India. And is committed to catalyzing social and economic change in India and building a lasting bridge between the United States and India through high-impact interventions in education, livelihoods, public health, and leadership development. Working closely with local communities to develop and test innovative solutions and with governments to create and scale sustainable impact.

AIFT is actively engaged in enhancing infrastructure and promoting digital education across multiple locations throughout India. Currently, we are seeking a service provider capable of delivering and installing water purifiers in various schools to improve and facilitate access to clean drinking water on their premises. The rate will be finalized through this tender will be valid for 01 year from the date of award.

Bidders are advised to study the RFP Documents carefully. Any bid shall be deemed to have been submitted after careful study and examination of all instructions, eligibility criterion, terms and conditions and required scope of work/ technical specifications Bids not complying with all the given aspects in this RFP Document or submission of a bid not substantially responsive to the RFP Document in every respect will be submitted at bidder’s risk and may result in the rejection of the bid.

Bidders are advised to submit bid online in the below mentioned Google forms link -

1.    Pre-bid meeting interest submission- https://forms.gle/pagFKU3rtSrCUn678

2.    Technical Bid Submission Link- https://forms.gle/1bmT7yL6KmYrP4sM9
3.    Financial Bid Submission Link- https://forms.gle/oAJHukC2BaFrB2eb9

Note: Technical bid and financial bid are to be submitted separately in separate links.

Following points are to be kept in mind while submitting the bids-

1. All Bid must contain the complete address of firm, including contact number/ email ID of the person who is authorized to submit the bid under their signatures.
2. All bids must be signed on all pages by the bidder. Unsigned bids shall not be entertained/ accepted.
3. All pages of the bid being submitted must be signed and sequentially numbered by the bidder irrespective of the nature of content of the documents.
4. Bids not submitted as per the specified format and nomenclature or ambiguous in nature will be liable to be rejected.
5. The interested bidders may submit their bid to AIFT on or before the time mentioned in this RFP Documents. Any bid received by AIFT after the prescribed deadline for submission of bids will be rejected and no further correspondence in this regard will be entertained.
6. Financial bid should be prepared as per Annexure II given in the RFP Documents. Same is also to be uploaded in google forms too.
7. Bidders shall indicate their rates in clear/ visible figures as well as in words. In case of a mismatch, the rates written in words will prevail.
8. At any time prior to the last date for submission of bids, AIFT, may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the RFP Documents by an amendment and publish the revised version of the RFP.
9. Printed terms and conditions of the bidders will not be considered as forming part of their bid. In case terms and conditions as given in the RFP Documents are not acceptable to any bidder, they should clearly specify the deviations in their bids.

10. Bids complete in all respects along with supporting documents, must be submitted as per the RPF. No physical document is to be submitted by the bidders.

11. NO conditional Bid will be entertained and will be rejected.

The Financial proposal/ quotation should contain prices of all services and Items including Installation and Transportation etc. with all the terms & conditions inclusive of payment terms.

Financial proposal should include:

• Breakdown of costs associated with each service.
• Clear pricing structure for each component.
• Please mention TAT for each service.
• It is to be submitted separately as per Annexure II. No conditional price is to be quoted.

To download the full RFP, click here