Administrative Assistant

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About the Organization

Founded in 2011, CrossBoundary is a mission-driven investment firm committed to unlocking the power of capital to make a substantial return while creating a lasting difference in underserved markets. CrossBoundary provides investment advisory services, having developed a specialized expertise in unleashing investment across all sectors in fragile and emerging markets. Our advisory clients include governments, development finance institutions, private equity firms, Fortune 100 companies, and research institutions.

Job Description

We are currently looking for an Administrative Assistant to facilitate the efficient operations of the Mumbai office by performing a variety of administrative, clerical, and reporting tasks. The ideal candidate will be a proactive problem solver with excellent communication skills and attention to detail. We are looking for a candidate with previous experience working in an office environment, performing administrative duties, coordinating financial activities, and providing support to the team.

Job Responsibilities

General Administration

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Performing a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules.
• Make travel and lodging arrangements, either directly or through travel agencies.
• Managing office rent matters and and assisting in the identification of potential new office spaces.
• Carry out other administrative tasks such as filing, copying, binding, scanning,
• Ordering, stocking, and distributing office supplies.
• Organize all shipments and distribution routes to ensure timely deliveries (e.g., swag items, team care packages, etc.)
• Assist in organizing and supervise other office activities (e.g., event planning, team lunches, etc.) 
• Ensure seamless office equipment operations by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment, etc.
• Address employee’s queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Perform miscellaneous job-related duties as assigned

Finance and Reporting

• Ensure meeting notes taken by the team are uploaded timely to internal systems.
• Ensure all expenses are recorded and coded accurately in all accounting systems.
• Monitor accounts to ensure payments are up to date and perform bank reconciliations.
• Prepare monthly cash flow forecast, coordinate the preparation of the budget and financial forecast.
• Assist with providing information to external auditors for the annual audit
• Analyze monthly, quarterly, and yearly financial impact of any variations from actual performance to budget and forecast

Education Qualification/Required Skills & Experience

• Bachelor’s degree in a relevant field
• 2+ years of related experience working in administrative services, finance, accounting, audit, or related area is required
• Excellent written and verbal communication skills
• Excellent customer service skills required
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
• Attention to detail and problem-solving skills
• Proven ability to work in a fast-paced environment and stay calm under pressure
• Solid working knowledge of office processes, computer software, and electronic communications tools
• Ability to work and communicate in English

For more information please check the Link

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