Administrative Assistant

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About the Organization

Established in 2007, the National Health Systems Resource Centre, a premier Think Tank for MoHFW, is mandated to assist in policy and strategy development in the provision and mobilization of technical assistance to the states and in capacity building for the Ministry of Health.

Job Description

The Position reports to Principal Administrative Officer and Senior Consultant-Admin and is on a Contractual basis.

NHSRC seeks one Consultant to coordinate various activities of publications, collaterals, events and development and production of related materials.

Job Responsibilities

• Drafting letters, notes, agendas, and minutes of meetings; taking dictations, etc.
• Facilitating meetings with external partners, managing meeting schedules, and handling appointments.
• Processing work orders, organizing invoices, and managing leave records for division staff.
• Undertaking minor procurements in accordance with GFR (General Financial Rules).
• Verifying the minutes of meetings (MOM) before submitting them for signature.
• Managing events and related logistics.
• Handling storekeeping duties. 8. Assisting in the preparation of SOPs (Standard Operating Procedures) and tender documents.
• Managing MIS (Management Information Systems), trackers, databases, and dashboards.
• Managing the PAO’s calendar and setting up meetings as directed.
• Maintaining both electronic and paper records, ensuring that information is organized and easily accessible.
• Handling and prioritizing all incoming and outgoing correspondence (emails, letters, packages, etc.), and sorting them into appropriate folders.
• Prioritizing agenda items and assisting in the planning of appointments, board meetings, conferences, etc.
• Assisting in the preparation of presentations or reports as required.
• Facilitating travel arrangements for the division. 16. Performing any other tasks as assigned by the PAO.

Education Qualification/Required Skills & Experience

Graduate Degree (Regular Courses) in any of the following with Diploma / Degree /Certificates in secretarial practices:

• B.A.
• B.Com
• B.Sc.
• BBA

Minimum 5 years of post-qualification experience as an office secretary/ Personal Assistant/ Administrative Assistant.

Desirable:

• Certification course in MS Office (Excel).
• Preference will be given to candidate having experience in Government, Quasi Government departments or Government funded autonomous institutions.

 Skills:

• Good typing speed (35 wpm).
• Excellent administrative, organizational and planning skills with attention to detail.
• Computer literate with knowledge and proficiency in MS office, Excel and Power point.
• Should have some working knowledge of Accounts.
• Knowledge of Filing, Indexing, and Document Management.
• Excellent writing and verbal communication skills
• Proficient in drafting notes and letters in English with focus on spelling, punctuation, grammar and other language skills

Salary

Between Rs. 40,000/- to Rs. 70,000/-

 

Candidates are requested to fill in the online application correctly which is available on the NHSRC website (http://nhsrcindia.org). Applications will be accepted in the prescribed online application format only. Last date for receiving applications is 13th May 2025.

For more information please check the Link

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