Administrative Assistant I

Follow us@ngobox

About the Organization

The International Potato Center (CIP) was founded in 1971 as a research-for-development organization with a focus on potato, sweetpotato and andean roots and tubers. It delivers innovative science-based solutions to enhance access to affordable nutritious food, foster inclusive sustainable business and employment growth, and drive the climate resilience of root and tuber agri-food systems. Headquartered in Lima, Peru, CIP has a research presence in more than 20 countries in Africa, Asia and Latin America.

Job Description

This position will report to the Project Manager and based at CIP- Karnal office.  The successful candidate will provide administrative, logistic, and field support to a national and international science team based in Karnal, Haryana; CIP’s regional office in New Delhi, India as well as at CIP’s headquarters in Lima, Peru. 

Job Responsibilities

• Receive and screen telephone calls, letters, e-mails and/or visitors for the Project/Office to prioritize members’ attention and provide a professional impression.
• Receive and assist visitors or public to guarantee their answers, requests and inquiries are being acknowledge.
• Keep updated and organized administrative papers to maintain the project’s database system accurate.
• Coordinate and schedule the events calendar of Project/Office’s members to maintain informed about staff activities.
• Oversee and keep track of Project/Office’s budget and overall expenses to guarantee that all charges matched and coordinate with finance when needed.
• Coordinate and manage supply chain and resource requirements to maintain an adequate level of office supplies and good functioning of equipment
• Coordinate national and international trips and provide assistance to the Project/Office’s members to ensure all the arrangements (travel and lodging) and travel matters are being followed correctly.
• Retrieving and integrating data to guarantee the information is complete and unified.
• Planning and schedule meetings and appointments to contribute with the Project/Office’s matters.
• Comply with national and international health and safety laws, regulations and standards.

Education Qualification/Required Skills & Experience

• Technical degree in secretarial administration or bachelor’s degree (desirable).
• At least two years of professional experience in similar positions.
• Excellent knowledge of standard office administrative practices and procedures.
• Strong skills in handling office technology and software applications.
• Proficiency in the use of key software applications (MS Word, MS Excel, MS PowerPoint).
• Ability to organize department activities and processes.
• Strong written and verbal communication skills in English and Hindi.

For more information please check the Link

 

Tags Jobs in Haryana Jobs in Karnal Jobs in Administration Jobs in Project Management