Coordinator - Human Resources

About United Way Mumbai

For 24 years, United Way Mumbai has turned philanthropic intent into verified, lasting change — across causes, communities, and geographies throughout India. We work where the need is: directly through our own implementing teams, through 500+ vetted NGO partners, and in genuine partnership with government at every level — convening the right combination of expertise around every challenge. We design programmes grounded in evidence, deliver to an uncompromising standard, and measure what actually changes. Not just activity — but outcomes. And we do this across education, health, financial security, climate action, and community resiliency, often within a single mandate. 300+ companies, including some of India's most respected names, trust us with their most complex and demanding philanthropic work. That trust has been earned over two decades — and renewed, year after year. Part of the United Way global network, active in 36 countries and reaching 48 million people every year, we hold ourselves to an international standard of practice — brought to bear on India's most pressing community challenges. United Way Mumbai — Social Impact. Done Right.

Job Overview:

We are seeking a proactive and highly organised Human Resource Coordinator to manage end to end operational workflows across the employee lifecycle. The Coordinator will be responsible for maintaining high data integrity, handling documentation, managing consultancy engagements, and processing invoices with high precision.

Job Responsibilities:

• Documentation & Contracts: Prepare offer letters, employment contracts, confirmation letters, and exit documentation independently with fast turnaround times and zero compliance errors.
• Data Management & Analytics: Maintain, update, and audit the HR Information System (HRIS) and employee databases; generate weekly and monthly operational reports using intermediate-to-advanced Excel functions (VLOOKUP, Pivot Tables, data validation).
• Onboarding & Offboarding: Coordinate seamless onboarding for new hires (updating records, creating login IDs, completing required documentation) and manage exit clearance workflows (full-and-final settlement data, clearance forms).
• HRMS management & payroll support: Keep the HRMS continuously updated with accurate employee information, attendance logs, leave records, and operational invoices.
• Employee Queries & Operations: Serve as the primary point of contact for daily HR operations, consultancy engagement, and independently resolve ticketing requests related to HRMS.

Profile Requisites:

• Graduate in Human Resource Management, Business Administration preferred
• Proven experience in an HR Operations role with a strong focus on data management and administrative processes
• Advanced proficiency in MS Excel (expert knowledge of formulas, pivot tables, and data validation) with high attention to detail
• Demonstrated experience in HR documentation, and thorough document verification
• Prior experience in vendor and consultancy management, invoice validation, and basic finance coordination
• Strong written and verbal communication skills with a methodical approach to task execution
• Ability to handle sensitive employee data with utmost confidentiality and working with minimal supervision

Remuneration:

• Subject to relevant qualification, experience & merit; the salary range is INR 4 to 7.5 LPA. If you think you are suitable, apply now and we will reach out to you soon.

For more information, please check the link: Coordinator - Human Resources

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