Executive Assistant to CEO

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About the Organization

Swaniti Initiative is an ecosystem builder working toward a sustainable future in a climate constrained world. It has a strong legacy of working of supporting Parliamentarians and sub-national governments on designing and delivering interventions that respond to the climate crisis. Recently, Swaniti has been increasingly engaging with the private sector in textile, cement and steel in order to decarbonize industries. Accordingly, Swaniti is actively looking toward a Global Lead who can support in its ambitions.

Swaniti has been working across the global south to bridge the policy gap between industry and government that will fast track energy transition processes. We have conducted in depth mapping at a sub national level to understand the drivers toward large scale transition.  Whether it is crystallizing the financial case for energy transition or unlocking climate finance for MSMEs in hard to abate industries, Swaniti has been working with industry associations to overcome them.

Job Description

We are seeking a self-driven and highly organized Executive Assistant to support and ensure seamless operation of daily operations. The ideal candidate is proactive with a keen eye for detail and has the capacity to efficiently multitask with good communication skills. A self-starter with excellent organizational abilities, the candidate will be responsible for managing schedules, organizing meetings, and assisting with various projects.

Job Responsibilities

• Time & Task Management: Ensure all administrative functions are completed on time managing deadlines effectively.
• Communication Management: Be the first point of contact (SPOC) and schedule calls, address required emails, messages, queries and ensure they are prioritized. Communicate effectively with both internal and external stakeholders with timely follow-ups.
• Event Coordination: Coordinate for internal and external events ensuring all details are handled, prioritizing mandates. Support in planning events, conferences and related events.
• Confidentiality & Information Management: Handle sensitive and confidential information with the highest level of discretion maintaining secured filing system with proper storage.
• Time Sensitive Notifications: Ensure timely updates and reminders are communicated, preventing delays and overdue tasks.
• Maintain Reports & Documentation: Assist is preparing write- ups, content preparation, reports or presentations, complete data and maintain listed documentation.
• Stakeholder Relations: Handle stakeholder queries, requests and follow ups, support in maintaining strong stakeholder relations.

Education Qualification/Required Skills & Experience

• Graduate/ Masters in related discipline, preferably from a reputed institution.
• At least a minimum of 5 years in the role as an Executive Assistant.
• Time management and ability to meet deadlines.
• Excellent verbal and communication skills
• Strong organizational skills and be able to multitask
• Problem solving and decision making skills
• Proactive and self- directed.
• Strong interpersonal skills

For more information please check the Link

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