Finance cum Admin Officer

Designation	Finance cum Admin Officer
Location	New Delhi
Reporting to	Manager Finance
No. of Vacancies	1

Piramal Foundation’s vision is to transform Health, Education, Water and social sector ecosystems through partnerships, high impact solutions and thought leadership. We have a presence in 27 Indian states and 2 Union Territories. 

Our approach to address these deep-rooted barriers:

• Partnerships approach to draw additional resources, a vast pool of diverse expertise, and innovations to tackle a social sector problem at scale 
• Platform approach to influence systemic transformation through an alliance of partners for "scalable learning" by leveraging a pool of diverse resources to address a single problem with speed

About the Program and Role: PSMRI will work as the Sub-Recipient (SR) to the Global Fund TB grant where Karnataka Health Promotion Trust (KHPT) as Principal Recipient (PR) assumes a central role in bolstering the efforts of the Central TB Division (CTD) to combat tuberculosis. The Integrated Measures for Prevention and Care in TB (IMPACT) India project will focus on providing specialized programs in key areas, including technical assistance, community engagement, and capacity building. Major interventions will include TB Champion Engagement initiatives across 14 states and one UT, supporting TB Mukt Grama Panchayath activities in 13 states, and offering specific Technical Assistance to CTD for Direct Beneficiary Transfer (DBT) and Pradhan Mantri TB Mukt Bharat Abhiyan (PMTBMBA) activities nationwide. Additionally, there will be a strong emphasis on Capacity Building for NTEP frontline staff to enhance their ability to provide counselling support to DRTB patients. PSMRI will implement the program in 38 districts of 4 states focusing on TB-Mukt Gram Panchayat and TB champion activities. 

The District Finance Officer plays a crucial role in supporting the financial and accounting functions of the project funded by The Global Fund, contributing to proper book keeping and accurate financial reporting and compliance with established policies and procedures of the organization and The Global Fund Financial guidelines

This role will be responsible for but not limited to the following:

• Work closely with the Manager - Finance and the project team to ensure the successful implementation of the Global Fund project.
• Manage the daily operations of the accounting and finance function including month and year end-process.
• Maintaining books of accounts with proper voucher system and book-keeping by complying with standard accounting principles, the financial systems and procedures of KHPT, Statutory and The Global Funds Financial Guidelines.
• Verification of bills for payment ensuring the adherence of policies of the organization and the Global fund Guidelines
• Review of all advance payments and follow-ups for bills settlements
• Timely completion of financial review/ settlements/ online transactions/ reporting as per Organization & Global Fund requirements.
• Orient / communicate financial guidelines to programme staff for smooth functioning of program implementation as per the organization and Global Fund guidelines.
• Supporting the program staff in finalizing the program / Events Budgets and Projected Expenditure as per the planned programme activities.
• Support the program team in procurement and providing the logistical support to conduct the program activities (events, workshops, meetings) smoothly.
• Co-ordinate with HR, Finance and maintain attendance register, leaves and other HR records
• Overall responsible for Office administration, procurement, Vendor Empanelment by complying with the organization policies and The Global Fund guidelines
• Custodian of the Fixed Assets and other inventory and keep proper records for the same
• Support the Manager-Finance in Internal Audit/Internal reviews/The Global Fund/Global Fund representative's/ the Local Fund Agent (LFA) of The Global Fund reviews.
• Support and coordinate in conducting capacity building trainings on finance to the project staff to adhere to the Financial Systems and procedures of KHPT and The Global Fund’s financial guidelines
• Monitor time sheets ensuring the proof of time allocated to Global Fund project activities.
• Carry out field visits for physical verification of assets/inventories and finance monitoring.
• Closely work with Manager–Finance and Central Admin. team in adhering to organizational policies and procedures, The Global Fund guidelines, related to procurement, training, capacity-building activities, and other activities related to the implementation of the project.

Desirable Skills

• Good Interpersonal & communication skills
• Good analytical, spreadsheet and accounting software skills
• Knowledge of Accounting package Tally is preferred.
• Excellent written and verbal communication skills
• Good understanding of statutory compliances of the development sector organizations.
• Budgeting, Forecasting, Review of Budget Vs Actuals and Financial Reporting.
• Flexible with travelling as this position may require travel to Project locations.

Desirable Qualification & Experience

• A Bachelor’s Degree in Commerce and or Master's in Business Administration with specialization in Finance/Procurement/Administration.
• Minimum of 5 to 6 years of professional experience in development agency.
• Experience in leading multi-state/national projects.
• Experience in managing stake holders at District / State-level/national project
• Working experience in The Global Fund projects is desirable

 Duration of posting:

• 3 years (Contract basis)
• The incumbent should be able to join the duty station at the earliest

Travel:  on demand

Salary Offered: Max Budget 65000 Rs/- Per Month (Non -Negotiable)

Application process:  The candidate can directly apply to the above job posting by emailing their updated resume on

Hr.thc@piramalswasthya.org

Please apply with the Subject Line: Application for the position of “Position Name”/Location/Job Portal name (Eg. NGO Box)

No application will be selected if the subject Line is not mentioned as stated above

Link for Google Form to fill. It is Mandatory

https://forms.office.com/r/nwueZtJSr5

 

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