Human Resource & Administrative Assistant

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About the Organization

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

Job Description

UNFPA is seeking National UN Volunteer that transform, inspire and deliver high impact and sustained results; we need a personnel who uphold the values enshrined in the United Nations Charter, who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

The Human Resource & Administrative Assistant supports human resource function and the Admin role as specified in the ToR in compliance with established rules, guidelines, processes and procedures.

Job Responsibilities

Under the direct supervision of of the HR & Admin Associate and overall guidance of the Operations Manager, the National UN Volunteer Human Resource & Administrative Assistant will be expected to undertake the following responsibilities:

Support in HR services focusing on achievement of the following results:

• Assist with recruitment process for Individual Consultants, field consultants, and other modalities, preparing relevant documentation, job advertisement, and selection process etc.
• Maintain updated recruitment status for all candidates and assist in maintaining proper documentation for all the recruitments.
• Maintain the master tracker for field consultants and assist in contract management
• Prepare onboarding checklist for the new joiners and assists in onboarding of all new joiners
• Coordinate and Support exit clearance activities, as assigned.
• Assist in maintaining and updating various staff reports e.g. Staff Master Sheet, organogram and other trackers
• Tracks contract expiration (Fixed-Term Appointment, IC and field consultants) and support for their timely confirmation on the contract extension / closure in line with the SOP and processing the extension / termination request.
• Preparing requisitions in Quantum.
• Support in maintenance of proper electronic filing systems for HR records and documents.
• In consultation with the direct supervisor and office management, support documentation of CO business processes mapping and preparation of internal HR management Standard Operating Procedures (SOPs).

Assets Management

• Support in periodic physical inventory inspections and maintaining of updated inventory records.

Other:

• Perform any other duties as may be assigned by the Supervisor and senior management of the Country Office.

Education Qualification/Required Skills & Experience

• Bachelor degree or equivalent in Human Resources Management, Business or Public Administration, Psychology, Labor Law, or similar discipline highly desirable.

Skills and experience

• 2 years of work experience in human resources and admin related areas;
• Working as part of a team is highly beneficial.
• Excellent working knowledge of MS Office, ERP (e.g. PeopleSoft, Oracle, SAP and other ERP systems), E-filing system and other software applications is required.
• Full proficiency in English (including good writing skills) required. Knowledge of one or more official Indian languages is desirable. Knowledge of other UN Languages is an asset.

For more information please check the Link

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