Officer - Administration

Follow us@ngobox

About the Organization

Ipas Development Foundation (IDF) has been working in India since 2001 to improve the sexual and reproductive health ecosystem in the country. In close collaboration with the national government and formal partnerships with state governments, we work in communities and with the public and private health systems to enhance access to sexual and reproductive health services, particularly comprehensive abortion care and choice-based contraception.

Job Responsibilities

Office Administration

• Manage front office including day-to-day supervision of staff deputed by housekeeping and vendors.
• Ensure smooth functioning of office equipmentto ensure that all equipment, including communication systems, are functional.
• Maintain the filing system and ensure that the contact database related to office management is up to date.
• Manage the resource center by updating relevant records and maintain a close oversight of the flow of materials.

Stock Maintenance

• Maintain stock of office supplies and other materials and ensure timely replenishment of the stock.

Vendor Management

• Coordinate travel ofstaff and consultants in a timely manner with the designated travel agency or for direct bookings, as may be required.
• Provide assistance in coordinating with vendors for supplies in order to organize workshops, conferences, and other events, as required.

Finance Management

• Certify invoices and bills and ensure their timely processing.
• Maintain office expenses and petty cash and submit periodic reports including monthly finance statements to the team at IDF, New Delhi.

Others

• Provide any other assistance as requested and carry out any other duties as are within the scope of the position as may be required.

Education Qualification/Required Skills & Experience

• Graduate or higher degree with minimum 2-3 years of related work experience preferably in the NGO sector.
  • Excellent computer skills with proficiency in standard MS Office applications.
  • Experience in working on database management software.
  • Proven ability to support HR, procurement, and other administrative documentation.
  • Good oral and written communication skills in Hindi and English.
  • Ability to work independently and as a team player.

Interested candidates with relevant experience may e-mail their CV, covering letter (along with current/ lastdrawn salary and expected salary) to idf.oal@sectoraccess.co.in.

For more information please check the Link

Stay updated on the latest job opportunities in the Development Sector. Subscribe to NGOBOX's WhatsApp Channel. Click here to join!

Tags Jobs in Uttar Pradesh Jobs in Lucknow Jobs in Administration