Senior Manager - CEO's Office

Summary:

 

The Senior Manager – CEO’s Office plays a pivotal role in driving strategic initiatives, managing partnerships, and overseeing the execution of key projects. Reporting directly to the CEO, this role requires a proactive, organized, and strategic leader who can handle multiple priorities, liaise effectively with external and internal stakeholders, and ensure seamless execution of high-impact initiatives.

Responsibilities:

Strategic Partnerships & Stakeholder Management:

• Identify, develop, and maintain relationships with key internal & external stakeholders, including government agencies and foundations.
• Represent the CEO’s office in meetings, ensuring effective communication and follow-ups.
• Prepare strategic briefs, talking points, and presentations for the CEO’s engagements to ensure alignment between initiatives and execution.

Project Management & Execution:

• Develop project roadmaps, define key milestones, and ensure projects align with organizational priorities.
• Monitor project progress, identify potential risks, and implement corrective measures as needed.
• Lead and support new strategic projects until dedicated teams are in place, ensuring smooth handovers.

CEO Support & Decision-Making Enablement:

 

• Act as a thought partner to the CEO, providing insights, research, and analysis on key initiatives
• Draft reports, proposals, policy briefs, and communication materials to support decision-making.
• Manage the CEO’s active calendar, daily administrative duties, and critical action items to optimize efficiency.
• Analyze data and derive insights from datasets to support decision-making and drive project success

 

Internal Coordination & Organizational Efficiency:

• Collaborate with internal teams (fundraising, MEL, programs, communications, finance) to drive cross-functional projects and enhance organizational workflows.
• Lead the preparation of strategy meetings, board meetings, and leadership discussions, ensuring well-structured agendas and actionable outcomes.
• Track and follow up on the CEO’s key priorities, ensuring timely execution of critical initiatives.
• Plan and coordinate internal communication meetings and key organizational events.

Required Qualification and Experience

 

• Education: Master’s degree in Business Administration, Public Policy, Development Studies, or a related field.
• Experience: 8-12 years in a program/leadership role, preferably in the nonprofit, social impact, consulting, or corporate sector.

 

Skills:

 

• Strong project management and team-building experience.
• Proven ability to set up and transition projects to long-term teams.
• Excellent stakeholder management and negotiation skills.
• Strong analytical and problem-solving capabilities.
• Ability to work independently and drive execution in a fast-paced environment
• Ability to analyze data and provide insights

 

• Competencies:

 

Must have:

 

• Strategic thinking: Ability to understand and align with the program's long-term goals and capable of formulating and communicating a strategic vision for the future.
• Decision making: Ability to demonstrate good judgment and the ability to make sound, timely decisions, particularly under pressure.
• Change Management: Demonstrate the ability to adapt to change, manage uncertainty, or shift course when needed.
• Communication: Ability to communicate effectively with various internal and external stakeholders, from team members to executives
• Technology Proficiency: Familiarity with project management software, CRM systems, and communication tools (e.g., Slack, Zoom)
• Resilience: Handling high-pressure situations, setbacks, and criticism. Staying calm and composed during crises
• Working Together: Ability to inspire, motivate, and work with other stakeholders. Look for emotional intelligence, empathy, and the ability to facilitate positive interactions with colleagues and stakeholders.

Good to have:

• Financial Acumen: Basic understanding of budgeting and financial reporting to assist in organizational planning.

 

Send your cover letter and updated resume to humanresources@jaivakeel.org

Tags project management strategy data analysis management stakeholder management event management