Room To Read India Trust invites proposals from reputed IRDAI Registered Insurance Companies / Brokers / Agents for providing the Group Medical Coverage (GMC) Insurance Policy for employees of Room to Read India Trust.

About Room To Read

Room to Read India Trust was established in 2003 and presently has programs in twelve states – Andhra Pradesh, Bihar, Chhattisgarh, Delhi NCR, Jharkhand, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand, and Uttar Pradesh.

Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education.

We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions.

By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized, and sustained by governments. With its global headquarters in San Francisco, Room to Read has benefited 32 million children across 21 low-income countries.

Objective

To get Comprehensive Group Medical Insurance coverage and manage high levels of service in the most cost-effective manner for Room to Read India Trust Employees and their dependents.

Room To Read India Trust invites proposals for the same from the IRDAI registered insurance companies having the flexibility to respond to Room To Read India Trust current and changing needs.

Important Dates:

Data Sheet[1]

General Terms of Bidding:

• All Bidders are required to submit their e-Bid in accordance with the terms set forth in this RFP.
• Read the ToR and enclosed documents thoroughly before applying.
• Any benefits offered over & above shall be mentioned in the body of the email.
• A Bidder shall not have a conflict of interest that affects the bidding process. Any Bidder found to have a Conflict of Interest shall be disqualified.
• Also, the bidder should not have been convicted/charge-sheeted for any criminal offence. Any Entity which has been convicted for any criminal offence shall not be eligible to submit the bid.
• Proposals will automatically be rejected in case of incomplete application or process deviation.
• Strict compliance with the requirements of the invitation and any supplementary instructions which may accompany the invitation is required to be adhered to.
• Proposals received after the prescribed deadline will not be considered.
• Proposals received which will not be as per desired format (Technical and Financial) laid down in this RfP will not be considered.
• The bidder should send the quotation only to the below-mentioned email address and quotes received on any other email id will automatically get rejected.
• Room To Read India Trust shall not be held responsible for delivery of quotation to the wrong email address and for any other delay.
• Room To Read India Trust reserves the right to modify whole or in part or to terminate this RfP or reject any or all proposals at any stage without assigning any reason.
• The rates quoted by the bidder shall be fixed, all duties, taxes and other levies payable must be included in the financial proposals. 
• The bidder should have a minimum Claim Settlement Ratio of 85% and above, during last 3 financial Years.
• The value of the proposal must be quoted in Indian Rupees. (INR) 

How to Apply

Online Proposals – Through E mails

Two Proposals are invited i.e., “Technical Proposal” and “Financial Proposal” must be prepared by the Bidders which shall comprise of the following:

• Bidders need to Submit TECHNICAL & FINANCIAL PROPOSALS in SEPARATE EMAILS.
  • Subject for submission of Technical Proposal – TECHNICAL PROPOSAL: GMC-2026
  • Subject for submission of Financial Proposal– FINANCIAL PROPOSAL: GMC-2026
• Proposal validity period will be for 2 months from the date of submission of proposal.
• As a part of Evaluation of proposals submitted by the applicants, RtR may seek further information or a presentation from the Organizations for evaluation purposes. RtR may call for such information/presentation at a short notice.
• A Proposal shall be rendered non-responsive at the technical evaluation stage, in case it fails to achieve the technical evaluation criteria stated herein above
• Proposals to be submitted over procurement.India@roomtoread.org (without copying anyone from RtR) and neither the below mentioned email ID)
• Last Date for the submission is 10^th Feb 2026

To download the full RFP, click here: RFP-Group Medical Insurance 2026