Associate/ Senior Associate – Administration

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About the Organization

India Health Action Trust (IHAT) aims at improving public health initiatives by supporting programs nationally and globally through providing comprehensive technical assistance in program planning, management and monitoring. Pursuant to the Memorandum of Cooperation between the GoUP and the Bill & Melinda Gates Foundation, IHAT set up a Technical Support Unit (TSU) in 2013 to provide techno-managerial support to the Government of Uttar Pradesh (GoUP) to improve utilization, coverage and quality of key reproductive, maternal, new-born, child health and nutrition (RMNCHN) interventions and services in the state. The TSU has been set up from the funding support of Bill & Melinda Gate Foundation (BMGF) through the University of Manitoba (UOM), Canada.

Job Description

The Admin Associate provides comprehensive administrative and clerical support to ensure the smooth operation of the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Admin Associate shoiuld be proactive, resourceful, and able to handle sensitive information with discretion.

Job Responsibilities

• To find cost-effective deals and supplier and to discover the best ways to cut procurement expenses and get the quality deal.
• Responsible for supporting Program Units in identifying Procurement Needs, Preparation of Procurement Plans, and Procurement Budgets.
• Procurement of Stationery and maintenance of Stationery Register and bills processing
• Procurement of Pantry Stock, maintenance of Pantry Stock register and bills processing
• Procurement of House keeping materials, maintenance of housekeeping stock register and bills processing
• Procurement of Peripherals, maintenance of Peripherals stock register and it’s processing
• Workstation allotment, Updation of extension list, hotel coverage sheet, workstation layout
• Supervision of Housekeeping of State offices and quality check
• Tracking sheets of bills
• Supporting events and other important meetings

Education Qualification/Required Skills & Experience

• Minimum of 3 years of experience in administration or a related field.
• Experience in a nonprofit, governmental, or large organizational setting is preferred.

Education:

• Any Bachelor’s degree, Master’s Degree will be preferred.

Key Competencies:

• Professional demeanor and positive attitude.
• High level of integrity and discretion in handling confidential information.
• Ability to adapt to changing priorities and work under pressure.
• Good intrapersonal communication skills
• Talent in negotiations and networking
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.

For more information please check the Link

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