BISA - Finance and Administrative Assistant

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About the Organization

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today.

It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships.

Job Description

BISA is looking for an outstanding, self-motivated, and result-oriented professional for the position of Finance and Administrative Assistant.

The location of this position will be Jabalpur, M.P.

Job Responsibilities

• Timely updating of accounting records i.e. Bank accounting, processing journal entries, GL farm account reconciliations.
• Ensure timely payment to vendors, staff advances and claims.
• Maintain book of accounts in accounting software.
• Prepare Bank Reconciliation Statements and other reconciliation on a monthly basis.
• Ensuring full compliance with regard to IT Act, PF, GST, labour Act etc.
• Timely closing of farm books and submission of closing documents to HQ.
• Execute month-end checklist and controls.
• Guide farm staff members for the procedures to be adhered as per the finance policy.
• Handling and updation of monthly cash book.
• Establish and maintain system of internal controls over financial reporting and compliance.
• Manage internal and external audits. Ensure implementation of audit recommendations at farms.
• Laisoning with local bank & other authorities.
• Raising Funds Request to Delhi office.
• To review the asset register prepared by the Operations Assistant with the books of account on monthly basis.
• Monthly review of log books for vehicles.
• Monthly review of the reconciliations prepared by the Operations Assistant.
• To review the quotes and comparative statements prepared by the Operations Assistant before sending the same to HQ for issuance of Purchase Order.
• To review the Labour records/ other supporting documents verified by the Operations Assistant before sending the same to HQ for processing the payments.
• Prepare the Consumables valuations.
• Prepare the Crops in field valuations.
• Any other duties that may be assigned by supervisor.

Education Qualification/Required Skills & Experience

• Graduate in Commerce or Business Administration from a reputed institution with 3-4 years of experience in finance, accounting, and Taxation.
• Experience in Development Sector/Not-for-Profit organizations will be an added advantage.
• CA Inter/CMA Inter candidates will be given preference.
• Fluent written and spoken English.
• Sound knowledge of all relevant laws and statutory legal requirements
• Well versed with Quick Books, MS Office packages and other accounting software packages.
• Capability to work under pressure and to manage multiple priorities
• Necessary skills to learn quickly and flexibility to adapt to changing needs.
• The selected candidate must exhibit the following competencies: Customer Orientation, Pro-activity, Relationship Management, Problem-Solving, Communication, Teamwork and Achievement Orientation
• Must have ability of thinking creatively, teamwork, Integrity and good communication skills.

For more information please check the Link

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