Chief of Staff

Position: Chief of Staff

Base Location: Karta Initiative India Foundation Office, Noida, Uttar Pradesh
KIIF’s Office Location: B-33, Sector - 40, Noida, Uttar Pradesh, India

Reporting to: CEO, Karta Initiative India Foundation

Employment Type: Full-time (Work from Office)

About Karta Initiative India Foundation

Karta Initiative India Foundation is committed to enabling talented young people from under-served backgrounds to access transformative higher education opportunities and build pathways to leadership. Through partnerships, mentorship and systemic engagement, we aim to unlock potential and create equitable access to education and career opportunities.

Position Summary:

The Chief of Staff (CoS) will play a pivotal role in driving organizational effectiveness by acting as a strategic partner to the CEO and leadership team. This position will be responsible for overseeing cross-functional operations, cultivating partnerships, aligning strategic priorities, managing human resources functions, and enabling strong internal program management. The CoS will serve as an integrator across departments and as a key force multiplier for the CEO.

Key Responsibilities:

1. Strategic Planning & Organizational Alignment

• Drive annual strategic planning processes in close collaboration with the CEO and program team.
• Translate vision into operational plans, ensuring alignment across teams and projects.
• Monitor progress against organizational goals and KPIs; propose course corrections as needed.

2. Partnerships & Ecosystem Engagement

●      Build and manage strategic partnerships with:

○      Universities (domestic and international) for admissions, scholarships, and mentorship programs.

○      Community-Based Organizations (CBOs) for outreach, student support, and program delivery.

○      Funders (philanthropic organizations, CSR arms, individual donors) to drive financial and mission alignment.

●      Represent Karta in high-level partner meetings and build enduring relationships across sectors.

3. Fundraising & Donor Engagement

• Support the CEO in developing fundraising strategies, prospecting, donor communications, and proposal development.
• Coordinate internal inputs for grant proposals, reporting, and presentations.
• Help manage and steward existing donor relationships by ensuring timely reporting and showcasing impact.

4. Program Oversight & Internal Operations

• Collaborate with program leads to ensure timely and high-quality implementation of initiatives.
• Co-ordinate weekly, monthly and quarterly meetings with team members as well as progress reviews
• Act as a connective tissue between departments to ensure coherence, integration, and information flow.
• Support design and rollout of new programs and pilots aligned with strategic priorities.

5. Human Resource Management

• Oversee HR functions including recruitment, onboarding, performance management, and team culture-building.
• Support leadership in talent development, team structure, and capacity planning.
• Build systems and processes that foster a diverse, inclusive, and high-performing team culture.

6. Executive Support & Organizational Effectiveness

• Serve as a thought partner and strategic sounding board for the CEO.
• Prepare briefing documents, presentations, and strategy decks for internal and external stakeholders.
• Lead cross-functional initiatives that fall outside defined departments but are critical to the organization’s success.

7. Special Projects

• Own and drive time-sensitive initiatives that do not clearly sit within a specific department but are crucial to the organization's success.
• Conduct research and provide analysis to inform decision-making by the leadership team.
• Co-ordinate and monitor field visits of Program Team members, which may include travel to field locations

Who we are looking for:

• Bachelor’s or Master’s degrees in any discipline are welcome, but preferably Public/Business administration, Social Sciences, Public Policy, Development Studies, or related fields.
• 3-5 years of progressive experience in strategy, operations, consulting, education, or nonprofit management; at least 2 years in a leadership or Chief of Staff-type role preferred.
• Demonstrated ability to successfully manage a diverse team, coming from varying educational, professional and cultural backgrounds.
• Proven experience working in or with mission-driven social sector organizations or educational equity initiatives.
• Strong project management, organizational, and communication skills.
• High level of discretion and ability to handle confidential information.
• Open to travel to field locations
• Ability to work independently, manage complexity, and thrive in a fast-paced, entrepreneurial environment.
• Passion for Karta’s mission of building equitable pathways for youth from underrepresented communities.

Desired Attributes:

• Strategic thinker with a bias toward action.
• Strong believer in affirmative action and constitutional values.
• Systems-thinker who can connect the dots across teams, ideas, and initiatives.
• Proactive and adaptable

What We Offer:

• Competitive compensation aligned with nonprofit benchmarks and quality of experience.
• The opportunity to shape and scale a high-impact initiative with global reach.
• A mission-driven and inclusive work culture.
• Ample opportunity for professional growth through exposure to diverse stakeholders, systems and leadership challenges.

To Apply: Candidates who are interested may fill the following google form: https://forms.gle/G3UdKtzktWMGX8729.

Deadline: Apply immediately.

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