Position	Documentation Executive	Reporting to	Manager- Projects
Band/Level		Employment Type	Full Time
Location	Pune, Maharashtra- Regional Office	Joining Requirement/Timeline	By or Before March 2025

About Industree Foundation

Industree Foundation is on a mission to transform rural livelihoods by building one of the world’s largest smallholder bamboo plantation programs. The bamboo program involves 10 Lakh women planting 6 crore saplings totaling 1,20,000 hectares of privately owned bamboo across India. With our work with bamboo, we aim to create resilient communities and foster prosperity. You can read more about its work at www.industree.org.in.

Position: Documentation Executive Roles & Responsibilities

• Prepare and deliver accurate monthly, quarterly, and annual donor reports in adherence to deadlines and commitments.
• Ensure reports meet donor guidelines and standards, maintaining consistency and clarity.
• Conduct regular field visits to monitor project progress, gather insights, and capture compelling case studies or success stories.
• Identify and document the project’s impact, best practices, and lessons learned
• to showcase achievements.
• Collaborate closely with the Monitoring & Evaluation (M&E) team to obtain up- to-date data and analytics for inclusion in project reports and other documentation.
• Work    with    the    field    team    to    comprehensively            understand  project developments and identify stories that effectively represent project successes.
• Coordinate with the communications team to proofread and enhance the quality of content for promotional materials, newsletters, and reports.
• Maintain organized and accessible records of all reports, case studies, and supporting documents for future reference and audits.
• Implement systematic documentation processes for easy retrieval and tracking.
• Develop high-quality documents, presentations, and reports as requested by the reporting manager or project team.
• Assist in creating visually engaging materials using charts, infographics, or other tools to enhance presentation quality.
• Ensure all documentation aligns with organizational policies, donor requirements, and branding guidelines.
• Contribute to internal capacity-building efforts by sharing documentation best practices with team members.
• Review and edit documents to ensure accuracy, grammatical correctness, and consistency in style and tone.
• Actively participate in team meetings to provide updates on documentation progress and share insights from field visits or reporting outcomes.
• Support knowledge management by curating content for internal or external dissemination, such as success stories, case studies, and impact reports.
• Take on ad hoc tasks and special assignments delegated by the reporting manager, including supporting strategic initiatives or cross-departmental projects.

Skills

• Exceptional writing skills, with the ability to craft clear, concise, impactful reports, case studies, and other documents.
• Strong proofreading and editing abilities to ensure grammatical accuracy and consistency in tone and style.
• Excellent interpersonal skills to build effective working relationships with internal teams, field staff, and stakeholders.
• Ability to collaborate seamlessly with diverse teams, including M&E, field, and communications teams.
• Strong grasp of project goals, objectives, and deliverables to accurately capture and communicate progress and outcomes.
• Ability to align documentation with donor expectations and organizational standards.
• Ability to create and deliver impactful presentations using visual aids such as infographics, charts, and images.
• A keen sense for identifying compelling narratives or success stories to highlight project impact and inspire stakeholders.
• Fair understanding of data analysis and interpretation to effectively incorporate metrics and insights into reports.
• Strong attention to detail to ensure accuracy in documentation and maintain high-quality standards.
• Proficiency in managing multiple tasks, meeting deadlines, and maintaining well-organized records for future reference.
• Familiarity with tools for document creation, data visualization, and presentations (e.g., MS Office, Google Workspace, or equivalent tools)
• Creative thinking to craft compelling narratives communicating project outcomes and value to donors and stakeholders.

Qualifications

• Bachelor’s or Master’s in Communications, Journalism, English Literature, Social Work (MSW), or a related field.
• Additional writing, content creation, or project management certifications are an added advantage.

Experience

• Minimum 3–4 years of professional experience in a similar role, preferably within the development sector or non-profit organizations.
• Prior   experience   in    donor    reporting,   case   study   writing,          or                 content development is strongly preferred.

Language(s)

• Proficiency in English, with excellent writing and verbal communication skills.
• Knowledge of Marathi is desirable, especially for field visits and local stakeholder engagement.

For those interested in this role, please share your resumes along with your location, notice period/availability and salary details at: jobs@industree.org.in

Preference would be given to women candidates who speak Marathi*

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