Empanelment of Implementing Agencies for District-Level Specialised Health Screening, Awareness and Referral Camps

Programme Parameter	Approved Scope
Geographic Coverage	20 districts across Madhya Pradesh, Bihar, Jharkhand, Odisha and Maharashtra
Implementation Period	October 2026 to February 2027
Camps	100 camps per district; 2,000 camps overall
Participant Coverage	100 participant contacts per camp; 2,00,000 contacts overall
District Budget	₹75,00,000 per district (₹75,000 per camp)
Maximum Programme Value	₹15,00,00,000 (for all 20 districts)
Application Deadline	28 August 2026, 6:00 PM IST
Submission Mode	Email only

Invitation for Expression of Interest

Sustainable Resources for Nature Foundation (SRNF) invites Expressions of Interest from eligible, experienced and compliant NGOs, public charitable trusts, registered societies and Section 8 companies for empanelment and possible engagement as district-level implementing agencies for a time-bound programme of specialised health screening, awareness, counselling and referral camps across selected districts in five States.

The proposed programme is intended to improve community-level awareness, early risk identification, basic screening and timely referral relating to asthma, breast cancer, diabetes and cervical cancer. Selected agencies will be expected to mobilise communities, organise medically responsible camps, engage qualified personnel, provide approved medicines and consumables where applicable, maintain verifiable records, and submit timely physical and financial reports through the SRNF-prescribed MIS.

1.   About SRNF

Sustainable Resources for Nature Foundation (SRNF) is a development-oriented not-for-profit institution working to promote inclusive, sustainable and community-centred solutions. Through partnerships with civil-society organisations, technical professionals, local institutions and other stakeholders, SRNF seeks to improve access to essential services, strengthen local implementation systems and generate measurable community outcomes. This EOI forms part of SRNF’s effort to identify capable field partners for structured, accountable and evidence-based health outreach.

2.   Purpose of the EOI

• Identify and assess agencies with demonstrated health-sector competence and district-level implementation capacity.
• Create a pool of eligible agencies that may be assigned one or more districts, subject to evaluation, due diligence and programme requirements.
• Ensure uniform camp quality, ethical screening, documentation, reporting, referral and financial accountability across all programme locations.
• Enable rapid mobilisation for implementation from October 2026 while maintaining adequate safeguards and quality control.

3.   Programme Objectives

• Conduct accessible community health camps focused on awareness, risk assessment, screening and appropriate referral for the four notified disease areas.
• Reach approximately 100 participant contacts per camp, with inclusive mobilisation of women, vulnerable households and underserved communities.
  • Promote early health-seeking behaviour and provide culturally appropriate information on prevention, warning signs, diagnosis, treatment adherence and follow-up.
  • Generate reliable, de-identified programme data for monitoring coverage, referrals, trends and outcomes.
  • Establish coordination pathways with nearby public health facilities and qualified referral providers.

 

4.   Geographic Coverage and District-Wise Financial Envelope

 

Sl.	State	Districts	No. of Districts	Camps	Participant Contacts
1	Madhya Pradesh	Vidisha, Singrauli, Khandwa, Guna	4	400	40,000
2	Bihar	Purnia, Katihar, Muzaffarpur, Begusarai	4	400	40,000
3	Jharkhand	Bokaro, Chatra, Giridih, Gumla	4	400	40,000
4	Odisha	Jharsuguda, Balangir, Dhenkanal, Koraput	4	400	40,000
5	Maharashtra	Nandurbar, Gadchiroli, Washim, Osmanabad	4	400	40,000

Grand total: 5 States | 20 districts | 2,000 camps | 2,00,000 participant contacts | ₹15,00,00,000 maximum programme value. 

For this EOI, “Osmanabad” refers to the district currently also known as Dharashiv. “Jharshuguda” has been standardised as “Jharsuguda” in this document. Final work orders will use the legally applicable district nomenclature. 

 

5.   District-Level Delivery Plan

 

Month	Camps per District	Participants per Camp	Monthly Contacts per District	All-District Camps
October 2026	20	100	2,000	400
November 2026	20	100	2,000	400
December 2026	20	100	2,000	400
January 2027	20	100	2,000	400
February 2027	20	100	2,000	400
TOTAL	100	—	10,000	2,000

The schedule is indicative and may be adjusted by SRNF in writing to accommodate local conditions, public health advisories, festival calendars, elections, weather, venue availability or other operational requirements. No camp may be shifted, combined or cancelled without written approval.

6.   Target Participants and Mobilisation

• Adults and adolescents, as clinically appropriate for the notified screening/awareness service.
  • Women eligible for breast-health and cervical-cancer awareness/screening under applicable clinical protocols.
  • Persons with diabetes symptoms, known diabetes, elevated risk or need for counselling and follow-up.
  • Persons with respiratory symptoms, known asthma or risk factors requiring assessment or referral.
    • Priority inclusion of underserved rural/urban communities, low-income households, persons with disabilities and populations with limited access to routine screening.

Participant numbers are service contacts and not necessarily 2,00,000 unique individuals. The implementing agency must prevent duplicate reporting within the same camp and clearly identify repeat follow-up contacts in the MIS.

7.   Scope of Work for Selected Implementing Agencies

7.1  Inception and Micro-Planning

• Nominate a State/District coordinator and provide a deployment chart with roles, qualifications and contact details.
• Prepare a district micro-plan covering camp locations, dates, target groups, expected footfall, mobilisation channels, medical team, referral facilities and risk controls.
  • Undertake local stakeholder mapping and obtain venue permissions and other operational approvals required by law or local administration.
  • Participate in SRNF orientation on branding, MIS, safeguarding, documentation, reporting and financial compliance.
    • Mobilise participants through community institutions, frontline workers, local leaders and other lawful channels without coercion or false promises.
    • Display SRNF-approved posters, standees and backdrop/banner at the camp and distribute approved pamphlets/information sheets.
    • Communicate the purpose, available services, limitations, voluntary nature of participation and referral process before screening.
    • Ensure communication in locally understood language and appropriate outreach to women and vulnerable groups.
    • Arrange a safe, accessible and weather-appropriate venue/tent, seating, registration area, privacy screens where examination is involved, drinking water, sanitation access and basic crowd management.
    • Deploy appropriately qualified and registered medical practitioners and trained support personnel consistent with the services offered.
    • Provide functional and calibrated screening equipment, consumables, infection-prevention materials, first-aid and biomedical-waste arrangements as applicable.
      • Maintain orderly participant flow: registration, consent, awareness, risk assessment/screening, doctor consultation, counselling, medicine where prescribed, referral and exit documentation.
      • Ensure at least 100 genuine participant contacts per camp unless SRNF approves a justified variation in writing.
      • Follow applicable Government of India/State health guidelines and accepted clinical protocols. Screening is not a substitute for definitive diagnosis.
      • Obtain informed consent appropriate to the service; protect privacy and provide a chaperone for intimate examinations where required.
      • Do not undertake any invasive procedure, sample collection, test or treatment unless legally permitted, clinically indicated, covered by an approved protocol and performed by authorised personnel.
      • Prescribe and dispense medicines only through authorised professionals and lawful channels. No expired, unlabelled, irrational or prohibited medicine may be used.
      • Provide written referral advice for abnormal or suspected findings and facilitate linkage to an appropriate public or qualified health facility.
      • Immediately report serious adverse events, safeguarding concerns or material incidents to SRNF and relevant authorities as required.
      • Use only SRNF-approved registration, attendance, clinical summary, referral, stock, expenditure and camp completion formats.
      • Capture camp date, location, personnel, sex/age-disaggregated coverage, disease-wise screening, suspected/abnormal findings, referrals and follow-up status.
        • Submit geotagged, date-stamped photographs where feasible, while obtaining consent and avoiding disclosure of sensitive clinical information.
        • Submit monthly narrative, MIS and financial reports with supporting documents within the prescribed timeline.
      • Retain source records securely and make them available for verification, audit and monitoring.

7.2  Community Mobilisation and IEC

7.3  Camp Organisation

7.4  Clinical and Ethical Responsibilities

 

7.5  Documentation and Reporting

 

8.   Disease-Focused Service Package

 

Focus Area	Minimum Camp-Level Components	Referral Triggers / Notes
Asthma	Symptom and risk-factor enquiry; respiratory history; counselling on triggers, inhaler adherence and warning signs; examination/testing only by authorised personnel with suitable equipment.	Persistent/worsening breathlessness, low oxygen saturation, severe wheeze, suspected uncontrolled asthma or emergency signs require prompt referral.
Breast Cancer	Awareness on warning signs and self-awareness; risk history; privacy-respecting clinical assessment only by appropriately trained and authorised personnel under approved protocol.	Any suspicious lump, skin/nipple change, discharge or other abnormality requires documented referral; the camp must not claim diagnosis.
Diabetes	Risk assessment; blood pressure and anthropometry; blood glucose testing where included in the approved protocol using safe, calibrated devices and infection-control precautions; diet, activity and adherence counselling.	Markedly abnormal readings, symptoms of acute illness, pregnancy-related concern or uncontrolled known diabetes require medical review/referral.
Cervical Cancer	Awareness on risk factors, prevention, HPV vaccination and warning signs; eligibility assessment; screening only where an approved method, trained provider, consent, privacy and referral pathway are in place.	Positive/suspicious findings, bleeding or other warning signs require documented referral and follow-up support.

9.        Minimum Camp Standards

 

Domain	Minimum Standard
Venue and privacy	Safe, accessible, adequately ventilated venue; separate/private examination space where required; drinking water and basic sanitation access.
Human resources	Qualified doctor(s), nursing/paramedical support as appropriate, registration/data personnel and trained volunteers; credentials available for verification.
Equipment and supplies	Functional calibrated devices, consumables, PPE/infection-control materials, waste containers, first-aid and approved medicines/IEC.

 

Domain	Minimum Standard
Participant protection	Voluntary informed consent, confidentiality, non-discrimination, safeguarding, respectful care and safe referral.
Data quality	Unique camp code, complete registers, no fabricated/duplicate records, accurate aggregate reporting and secure data handling.
Visibility	Approved SRNF backdrop/banner, standee/posters and acknowledgements; no unauthorised donor or political branding.
Evidence	Signed camp completion record, staff attendance, participant records, photographs with consent, referrals, stock and expense documents.

 

10.   Support to be Provided by SRNF

• Approved posters
• Standee artwork/content
• Backdrop banner artwork/content
• Pamphlets/information sheets
• Standard MIS and reporting formats

Unless expressly stated in the work order, the selected agency will be responsible for printing/production, transport, installation, local adaptation/translation with prior approval, and use of these materials within the approved district budget.

11.   Financial Framework and Budget

11.1  Approved Financial Ceiling

 

	Approved Quantity
Unit		Unit Cost	Total
One health camp	1	₹75,000	₹75,000
One district	100 camps	₹75,000 per camp	₹75,00,000
One State	4 districts / 400 camps	₹75,000 per camp	₹3,00,00,000
Full programme	20 districts / 2,000 camps	₹75,000 per camp	₹15,00,00,000

The above values are maximum ceilings and do not constitute guaranteed allocation or payment. The final approved value, milestones, taxes, payment schedule, documentation and deductions will be specified in the formal agreement/work order.

11.2  Permissible Budget Heads

 

Budget Head	Illustrative Allowable Cost / Requirement
Tent / venue arrangements	Tent, basic venue setup, seating, privacy partition and essential camp logistics as approved.
Doctor fee	Professional fee of verified, appropriately qualified and registered medical practitioner(s).
Medicines and medical consumables	Approved medicines, screening consumables and essential supplies supported by lawful invoices and stock/issue records.
Volunteer fee	Reasonable honorarium for trained mobilisation, registration, participant-flow and support volunteers.
Drinking water	Safe drinking water for participants and camp personnel.
Banner / local visibility	Printing/display of approved camp banner/backdrop and other authorised visibility material.
Photography / documentation	Consent-based camp photography and documentation required for reporting and verification.

 

11.3  Financial Controls

• Maintain a separate project ledger/cost centre and complete supporting documents for each camp.
  • Prefer banking/digital payments; cash transactions, if unavoidable, must comply with law and the agreement.
  • Provide invoices, receipts, vouchers, payroll/honorarium records, stock registers and utilisation statements as required.
  • Permit inspection and financial/programmatic audit by SRNF or its authorised representatives.
    • Refund unspent, unsupported, ineligible or disallowed expenditure and any overpayment within the prescribed time.
    • Statutory taxes and deductions will apply as legally required.

12.   Refundable EMD / Security Deposit

Submission of a refundable EMD/Security Deposit is a mandatory eligibility condition. The EMD must equal 10% of the total project value for the exact number of districts applied for. Applications without valid payment proof will be treated as non-responsive and will not be evaluated or shortlisted.

 

Scope Applied For	Project Value	Mandatory EMD @ 10%
1 district	₹75,00,000	₹7,50,000
2 districts	₹1,50,00,000	₹15,00,000
3 districts	₹2,25,00,000	₹22,50,000
4 districts / one complete State	₹3,00,00,000	₹30,00,000
All 20 districts	₹15,00,00,000	₹1,50,00,000

12.1  EMD Conditions

• Payment mode: NEFT/RTGS only. Cash, cheque, demand draft or payment to any individual/personal account will not be accepted.
• The remitter/applicant name should match the applicant organisation. If remitted by another authorised account, a written explanation and documentary authority must accompany the application.
• The UTR number, transfer date, amount and remitting bank details must be stated in the EOI Application Form and supported by transaction proof.
  • For applicants not selected, the EMD will be returned without interest within 45 days from the relevant application/selection decision, subject to verification of payment and correct refund-bank details.
  • For a selected agency, the EMD will remain as a performance security and will be refunded without interest after successful completion of the assigned health-camp project, submission and verification of all deliverables and data, financial reconciliation, resolution of observations and written closure/approval by SRNF.
  • Refund will normally be made to the same bank account from which the EMD was received, subject to KYC and banking verification.
    • The EMD may be withheld or adjusted only in accordance with the signed agreement, including for material misrepresentation, withdrawal after acceptance, failure to execute the agreement/start work, non-performance,

 

unsupported expenditure, data fabrication, breach or recoverable loss. The agreement will set out the applicable process.

12.2  Bank Accounts Designated for EMD

 

Banking Field	Option 1 — Axis Bank	Option 2 — AU Small Finance Bank
Account Holder	Sustainable Resources For Nature Foundation	Sustainable Resources For Nature Foundation
Account Number	925010042433148 (Current Account)	2502252365190596 (Current Account)
Bank	AXIS Bank Ltd	AU SMALL FINANCE BANK
Branch	Tilak Nagar, New Delhi	Palam Vihar, Gurgaon, Haryana - 122017
IFSC	UTIB0000589	AUBL0002523

 

13.   Eligibility Criteria

The applicant must satisfy all mandatory requirements as of the application deadline:

 

Sl.	Mandatory Requirement	Evidence to Submit
1	Registered NGO, public charitable trust, registered society or Section 8 company.	Registration certificate and constitutional document.
2	Minimum three completed years of experience in the health sector.	Work orders/agreements, completion certificates, reports or donor/client references.
3	Prior experience organising health mela(s), medical camp(s), screening camp(s) or comparable outreach.	Assignment evidence stating location, scale, services and period.
4	Operational presence or demonstrable implementation capacity in each State/district applied for.	Office/address proof, team deployment, partner network or district micro-plan.
5	Valid NGO Darpan, PAN, CSR-1, 12A and 80G registrations/approvals.	Current certificates/acknowledgements; disclose expiry or pending renewal.
6	Adequate governance, finance, safeguarding, data-management and medical coordination systems.	Audited statements, policies, organisation chart and key-personnel profiles.
7	No material blacklisting/debarment or undisclosed litigation that impairs delivery.	Signed self-declaration with full disclosure of any relevant matter.
8	Mandatory refundable EMD paid for the applied scope.	NEFT/RTGS proof and UTR details.

 

14.   Desirable Capacity

• Experience in NCD prevention, cancer awareness/screening, diabetes care, respiratory health or community health systems.
• Demonstrated access to registered doctors, trained nurses/paramedics, counsellors and referral facilities.
  • Ability to deploy digital or structured MIS and produce sex/age/disease-disaggregated reports.
    • Experience working with district administration, public health facilities, frontline workers or community-based institutions.
    • Strong internal controls, timely audit history and the ability to pre-finance or manage cash flow within agreed milestones.

15.   Consortiums and Subcontracting

Joint applications/consortiums are not permitted unless expressly approved by SRNF in writing. The applicant may disclose specialised clinical or diagnostic partners in its proposal, but remains fully responsible for compliance, quality, data, safeguarding, finances and performance. Assignment or subcontracting of the work after award is prohibited without prior written approval.

16.   Conflict of Interest and Integrity

• Disclose any actual, potential or perceived conflict involving SRNF personnel, evaluators, vendors, public officials or proposed partners.
• Do not offer gifts, commissions, facilitation payments or inducements in connection with this EOI.
• Do not submit fabricated credentials, participant records, invoices, photographs or clinical data.
  • Report any suspected fraud, coercion, harassment, exploitation or unethical clinical conduct immediately.

17.   Application and Selection Process

 

Stage	Description
1. Receipt and registration	Email receipt by the deadline; application logged for administrative screening.
2. Responsiveness check	Verification of application form, mandatory documents, eligible legal status and EMD proof.
3. Technical assessment	Review of organisational experience, health-camp record, implementation plan, staffing, clinical safeguards, MIS and district capacity.
4. Compliance/financial due diligence	Review of statutory registrations, audited accounts, governance, declarations, references and financial controls.
5. Clarification/presentation	SRNF may seek written clarification, call references, conduct a presentation/interview or request additional evidence.
6. Field/office verification	SRNF may verify offices, personnel, past sites, documents and proposed referral arrangements.
7. Empanelment/selection	One or more agencies may be empanelled or selected for one or more districts; empanelment does not guarantee assignment.
8. Agreement and work order	Engagement begins only after formal agreement, accepted deliverables, verified security and written work order.

 18.   Indicative Evaluation Matrix

 

Evaluation Criterion	Indicative Weight
Relevant organisational and health-sector experience	20
Past performance in similar camps/melas and demonstrated results	20
State/district operational strength and mobilisation capacity	20
Implementation methodology, medical quality and referral plan	20
MIS, monitoring, safeguarding and data-protection systems	10
Financial strength, compliance and governance credentials	10
TOTAL	100

The matrix is indicative. SRNF may refine thresholds, seek clarifications and apply mandatory pass/fail conditions during evaluation. Submission of the EMD does not confer any preference or right to selection.

19.   SRNF’s Rights

• Accept or reject any or all applications without assigning reasons, to the extent permitted by applicable law.
• Cancel, modify, extend, suspend or reissue the EOI; change district allocation, camp schedule or programme scope.
• Empanel or engage multiple agencies in a State and divide or consolidate districts.
  • Verify any statement or document and obtain references from previous donors/clients or relevant authorities.
  • Negotiate deliverables, schedule, controls and commercial terms within the approved framework.
    • Disqualify an applicant for material omission, misrepresentation, canvassing, conflict of interest, non-compliance or fraudulent practice.
    • Not award any work even after evaluation or empanelment.

20.   Monitoring, Verification and Performance Management

• Pre-approval of monthly camp calendar and location plan.
• Remote or physical monitoring visits, announced or unannounced.
• Verification calls, participant sampling, document review and photographic/location validation.
• Review of medical-team credentials, equipment calibration, medicine stock and referral records.
  • Monthly performance review against camps, participant coverage, quality, referrals, data completeness and financial documentation.
  • Corrective action plan for deficiencies; suspension of camps or payment where serious risk/non-compliance is identified.
  • Final programme and financial verification before closure and release of security.

21.   Key Performance Indicators

 

KPI	District-Level Reference Target / Standard
Camps completed	100 approved camps during October 2026-February 2027.
Participant contacts	Approximately 10,000 per district; 100 per camp, subject to verified attendance.
Geographic adherence	Camps held at approved sites and dates or written approved alternatives.
Medical quality	Verified qualified team; approved protocols; safe equipment/consumables; documented counselling/referral.
Data completeness	Complete, accurate, timely and non-duplicated MIS with required disaggregation.
Referral documentation	All suspected/abnormal findings receive documented advice and referral; follow-up attempted as prescribed.
Reporting timeliness	Camp and monthly reports submitted within the agreement timeline.
Financial compliance	Eligible, supported and reconciled expenditure within approved ceiling/heads.

 

22.   Data Protection and Confidentiality

• Collect only data necessary for programme and clinical purposes, with appropriate notice/consent.
  • Restrict access to authorised personnel and protect paper/digital records from loss, unauthorised disclosure or alteration.
  • Do not publish identifiable clinical data or participant photographs without valid consent and SRNF approval.
  • Use de-identified/aggregated data for routine reporting wherever possible.
  • Notify SRNF promptly of any data breach and cooperate in containment, investigation and remediation.
  • Comply with applicable Indian data-protection, health-record and confidentiality requirements.

23.   Safeguarding and Non-Discrimination

The selected agency must maintain zero tolerance for sexual exploitation, abuse, harassment, child abuse, discrimination and retaliation. Services must be provided respectfully regardless of sex, gender, caste, tribe, religion, disability, economic status or political affiliation. Any work involving minors must follow applicable consent, assent and child-protection requirements.

24.   Insurance, Liability and Statutory Compliance

Selected agencies will be responsible for applicable licences, professional registrations, labour compliance, taxes, insurance and safe operations. The formal agreement may require professional indemnity, public liability, employee/volunteer accident or other appropriate insurance. The selected agency will remain responsible for its personnel, vendors, clinical actions, negligence and statutory obligations.

25.   How to Apply

Only applications submitted by email will be accepted. Physical copies, courier submissions and hand-delivered applications will not be considered unless specifically requested later by SRNF for verification.

25.1  Email Submission

 

Item	Requirement
To	srnfindia@gmail.com; ceosrnf@gmail.com
Subject line	EOI – Health Camps 2026 – [Applicant Name] – [State(s)/District(s)]
Deadline	28 August 2026, 6:00 PM IST
File format	Searchable PDF for signed application and annexures; Excel/Word may be added for the district plan if useful.
File naming	ApplicantName_EOI_HealthCamps_2026_Part01.pdf, Part02.pdf, etc.
Email size	If attachments exceed the email limit, send numbered emails before the deadline and cross-reference all parts. Do not rely solely on public links unless SRNF confirms access.

 

25.2  Required Submission Package

1. Signed and stamped EOI Application Form (Annexure A).
2. State- and district-wise scope applied for, including project value and EMD calculation.
3. Organisational profile and relevant health-sector experience.
4. Detailed implementation approach and five-month district micro-plan.
   1. Proposed medical, programme, MIS and finance team with CVs and professional registrations where relevant.
   2. Evidence of prior health mela/camp assignments and completion/performance.
   3. Registration certificate, trust deed/MoA/AoA/bylaws as applicable.
   4. NGO Darpan, PAN, CSR-1, 12A and 80G documents.
   5. Audited financial statements for the latest three completed financial years.
   6. Board/governing-body list and authorised-signatory resolution/authority letter.
   7. Policies or declarations on safeguarding, anti-fraud, conflict of interest and data protection.
   8. Proof of EMD/Security Deposit with UTR and remitter details.
   9. Signed declarations and undertaking (Annexure B).

26.   Clarifications and Contact

Applicants may seek clarification by email sufficiently before the deadline. SRNF may respond individually or issue a common clarification/addendum. Applicants must rely only on written communication issued through the stated official email channels.

 

Contact Field	Details
Contact Person	Mr. Bighnaraj Behera
Designation	CEO
Organisation	Sustainable Resources For Nature Foundation
Phone	7011824137; 9777969060
Website	www.srnf.org
Email	srnfindia@gmail.com; ceosrnf@gmail.com

 

27.   Important Conditions

• All costs of preparing and submitting the EOI are to be borne by the applicant.
• The applicant’s submission may be retained as part of SRNF’s official records.
  • Selection/empanelment is non-transferable and does not create an employment, agency or partnership relationship.
  • Any engagement will be governed by a formal Health Camp Implementation Agreement—not a Training Facilitation Agreement.
  • SRNF’s decision regarding evaluation and allocation will be final and binding, subject to the terms of the issued agreement and applicable law.
    • Where this EOI conflicts with a later signed agreement/work order, the signed agreement/work order will govern the engagement.

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