RFP for Annual Rate for Teaching Learning Materials:Tabletop Exhibits of Science and Math under STEM Innovation and Learning Centre

Request for Proposal (RFP) for “Annual Rate for Teaching Learning Materials:  Tabletop Exhibits of Science and Math under STEM Innovation and Learning Centre”

Ref: AIFT/RFP/DL/2024-25/008

Summary of Deadlines:

Release of Request for Proposal	20th June 2024
Registration for Pre-bid Meeting (Online)	26th June 2024 (12:00 Hrs. IST) Link for Registration: https://forms.gle/SmKFguYK7ui4nyWT6
Bid Submission Closing Date	09th July 2024 (23:59 Hrs. IST) Please submit proposals in the following respective Google Forms - Technical: https://forms.gle/VLY2BzPXAWY2mRUv5 2.     Financial:      https://forms.gle/RgvExQ5Gatg1jY2A9
Technical Bid Opening	10th July 2024
Financial Bid Opening	12th July 2024
Finalization of Contract	TBD (to be intimated to the awardee only)

Please note that The American India Foundation Trust (AIFT) reserves the right to modify this schedule as needed. All prospective bidders who have confirmed interest by the due date as above, will be notified of any changes simultaneously by email.

AIFT Statement of Business:

The American India Foundation Trust is registered as a public charitable trust in India. And is committed to catalyzing social and economic change in India and building a lasting bridge between the United States and India through high-impact interventions in education, livelihoods, public health, and leadership development. Working closely with local communities to develop and test innovative solutions and with governments to create and scale sustainable impact.

Scope of Work/ Specification/ Configuration and key Deliverables:

AIFT is actively engaged in enhancing infrastructure and promoting digital education across multiple locations throughout India. Currently, we are seeking a service provider capable of Supplying of “Teaching Learning Materials:  Tabletop Exhibits of Science and Math under STEM Innovation and Learning Centre” in various schools/ Project Office/ Regional and National offices of AIFT. The rate will be finalized through this tender will be valid for 01 year from the date of the award.

Specification of TLM Tabletop Exhibits of Science & Math 

The specification and scope of work for supplying the “Teaching Learning materials:  Tabletop exhibits of Science and Math” is as per attached Annexure III.

Bidding Process:

Bidders are advised to study the RFP Documents carefully. Any bid shall be deemed to have been submitted after careful study and examination of all instructions, eligibility criterion, terms and conditions and required scope of work/ technical specifications Bids not complying with all the given aspects in this RFP Document or submission of a bid not substantially responsive to the RFP Document in every respect will be submitted at bidder’s risk and may result in the rejection of the bid.

Bid Submission:

Bidders are advised to submit bid online in the below mentioned Google forms link -

1.     Pre-bid meeting interest submission- https://forms.gle/SmKFguYK7ui4nyWT6
2.     Technical Bid Submission Link- https://forms.gle/VLY2BzPXAWY2mRUv5
3.     Financial Bid Submission Link- https://forms.gle/RgvExQ5Gatg1jY2A9

Note: Technical bid and financial bid are to be submitted separately in separate links.

Proposal Requirements - Financial:

The Financial proposal/ quotation should contain prices of all services and Items including Installation and Transportation etc. with all the terms & conditions inclusive of payment terms.

Financial proposal should include:

• Breakdown of costs associated with each service.
• Clear pricing structure for each component.
• Please mention TAT for each supply.
• It is to be submitted separately as per Annexure II. No conditional price is to be quoted.

Proposal Requirements - Technical:

The technical proposal should cover at least below areas:

1. A.    Applicant eligibility requirement(s):
   1. The bidder organization should be registered as a legal entity for doing business in India. In addition, it should have all kinds of active licenses and permission related to the supply of goods as per RFP.
   2. The applicant must have demonstrated ability to provide expert services in the area of supply and delivery of the Teaching Learning Materials: Tabletop exhibits of Science and Math under STEM Innovation and Learning Centre.

1. B.    Technical Requirements:

The bidder should provide information on overall qualifications, including:

1. As a legal entity which has been in business for at least 3 years.
2. Profile of organization/s
3. Goods and Services offered by the organization.
4. Profile of relevant experience, number of years in business and examples of related work.
5. Clients handled and reference of clients.
6. Presence in PAN India or in required location.
7. Should have previous experience working with NGO.

1. C.    Application Guidelines:

Application/ Bid must be submitted in English Language only and should contain:

1. Covering letter with reference to all enclosures and attachments (application/ covering letter should not be more than 10 pages in length and should cover the following-
2. Organization profile, including relevant experience in supply of “TLM Tabletop Exhibits of Science & Math”.
3. Detailed of supplies with TAT.
4. Copy of all the license and certificates.
5. Technical Proposal
6. Financial bid

1. D.    Mandatory Attachments:

Please submit the following as enclosures or attachments with your proposal. If you do not submit these documents, your proposal will not be considered for review:

1. Copy of registration documents/ certificate and most recent renewal as a legal entity.
2. Copy of PAN & TAN.
3. Copy of GST Registration.
4. Copy of MSME registration certificate (if registered)
5. Copies of last two years ITR.
6. Technical bid form as per Annexure I

A.    AIFT Contact:
Any communication must be sent to: procurement@aif.org.

For more information, pleaae check the Link

Tags Education and Education Technology (edtech)