Admin Associate

About Educate Girls

Established in 2007, Educate Girls is a non-profit that focuses on mobilising communities for girls’ education in India’s rural and educationally marginalised areas. Strongly aligned with the ‘Right to Education Act’, ‘Samagra Shiksha,’ and the National Education Policy, Educate Girls is committed to the Government’s vision to improve access to quality education for all learners, especially girls and young women. By leveraging the Government’s existing investment in schools and engaging with a huge base of community volunteers, Educate Girls helps identify, enrol, and retain out-of-school girls and improve foundational skills in literacy and numeracy for all children (both girls and boys). When formal schooling isn't an option, Educate Girls provides a second chance program to help girls complete their secondary education. This helps deliver measurable results to a large number of learners and avoids parallel service delivery.

Position Key Responsibilities:

• Responsible for centralized state/District procurements
• Requisition review, procurement process followed as per prescribed manual.
• Lead for all procurement closures as per the turnaround time matrix
• Organize venue for trainings organized at state / head office / organization level / functional level 
• Coordinate for food arrangements for employees attending trainings / workshop    
• Coordinating for donor visits
• Procurement of assets such as office furniture fixtures, and supplies. 
• Procurement of services such as vehicle, office supplies etc. for State/District.
• Create a database of vendors for such procurements and for stay arrangements and as much as possible get into contracts for long term requirements.
• Logistics Managing travel requirement for state / head office staff and visitors by having vendor for vehicle supply  and contract
• Booking hotels for stay and travel tickets for visitors and state / head office employees
• Warehouse management and delivery till operational locations
• Office Management
• Material distributions in field for all districts
• Review of stock inventory of districts falling under specific region and at state level
• Maintain staff movement register and follow up with locations and movement of staff, inform HRO in case of non-adherence. 
• Asset Management Maintain the asset register for the district in specified format
• Update the register with new assets
• Work closely with State Logistics Sr. Specialist and Department Heads for disposal of old assets as per financial policy guidelines. 
• Manage assets / materials in stock, issue them as per procedure.
• Travel reimbursement of staff
• Verify the travel reimbursement of state / head office staff with attendance record and certify before approval
• Information and Data Management Update all MIS and data for all the roles and
• responsibilities.
• Ensure that all data is maintained as per organization requirement

Technology skills

• Must be adept in use of MS Office, particularly Excel and Word, and ideally Access
• or similar database to basic level, Internet and email. Knowledge of in-house ERP / automation systems. Open for learning and adapting to new technologies being introduced in the organization. 

Specific Job Skills & Values

• Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, office and guest house management, fleet management, asset management, communications, and security.
• Ability to develop/implement supply chain to support different types of programs, and coordinating resources to meet the program objectives.
• Ability to manage and supervise others in logistics, including training and capacity building.
• Excellent communication, negotiation & articulation skills     People management & people development skills Diligent and firm with high ethical standards Sound contextual knowledge of local issues, organizational relationships, social and cultural constraints and realities, and environmental conditions, Right to Education,
• Child Psychology, and Community Motivation
• Demonstrated ability to cultivate relationships, collaborate with individuals in a culturally diverse setting and build consensus;
• Ability to multitask and perform under stress situation 
• Ability to treat people equally irrespective of gender
• Integrity towards the work and ability to “know & do” what is right 
• Striving to lead by performance excellence 
• Working effectively and inclusively with a range of people both within and outside of the organization Empathy 

For more information, please check the link: Admin Associate

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