Assistant Manager - Finance

Assistant Manager – Finance and Admin

Reporting to Project Director & Regional Finance Manager

Key Responsibilities

Prepare monthly cash flow request for the district with the help of Program manager and send it to Regional Finance team for approval

Validate and consolidate the weekly staff advance request (IOU) duly approved by Program Manager and send to region for disbursement

Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc.

Process vendor bills of district, forward to region for disbursement with approval of Program Manager

On line day to day accounting entries for all the above transactions with appropriate cost centers

Preparation of funder report (first draft) in coordination with Program Manager

Manage and account for petty cash

Ensure that the finance and accounts function is carried out as per the set guidelines

Administration:

Upkeep and maintenance of books of account, files, office property

Maintenance of Inventory Records and Register

Maintenance of Fixed Assets Register including IT Register

Maintenance of Employees – Funder Register

Insurance –ensure Corporate Cover Policy – Assets / Fire and Burglary. Coordination with HO team for any mediclaim and accidental cases

Establish suppliers for program and office requirements with necessary contracts and AMCs

Ensure that visitors are supported by logistic and other arrangements

HR:

Support the Program Manager in HR processes; joining documentation of employees, bank account opening, Leave data maintenance, Exit process, necessary communication to regional HR and central payroll team

Ensure data entry of “admin master data”, “IT update”, “yearly expenses” and “Housekeeping – Printing & Stationery”

Ensure any changes in program team related to manpower, current employees or mapping changes to be informed to Regional HR on priority

MIS

Data entry into MIS system for the following:

i. Weekly Feed Back Form

ii.Session Reports

iii.Monitoring Reports

iv.Attendance of children as per session.

v.Update of all visiting cards in MIS

vi.Volunteers Application form

Checking with Youth Mentors the accuracy of the attendance data and weekly session reports

Prepare program status charts on predefined excel formats for the Program managers on a monthly, quarterly, half yearly and yearly basis

Preparing basic analysis report every month as per need of program operations.

Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to Youth Mentors and TMO within set time lines

Government Related

Interaction and coordination with the district and block govt. officials along with Magic Bus team for organizing orientation and training program for HM and teachers.

Identification and finalization of the training venues in consultation with the government counterparts and Magic Bus team.

Ensure logistic arrangements for teachers training program at district and block level e.g. stationery, training materials, lunch etc.

Profile requirement

Commerce graduate / PG with minimum five years of experience in Accounting and Admin.

Working knowledge of accounting software Tally and proficiency in Microsoft Office.

Key competencies shall include result orientation, communication, analytical skills, interpersonal abilities, and timeliness.

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Good in excel and reporting

Application Process

Candidates interested in the post may please apply their updated resume by email to apoorva.punekar@magicbusindia.org

Applicants are requested to mention the following along with their resumes.

Total years of Experience:

Current/Last drawn CTC:

Notice period:

CTC budget is 35000 per month (Travel and mobile over and above)