Project Manager (Impact Report and Advisory Boards)

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About the Organization

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world’s biggest killers: non-communicable diseases and injury.

With offices in Australia, China, India and the UK, our 700+ people support 245+ active projects and clinical trials across 50+ countries, with 400+ more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the most substantial economic burden, particularly in resource-poor settings.

Job Description

The Project Manager will be responsible for planning and coordinating activities related to the Impact Report and the Advisory Boards, ensuring they are delivered within budget, on time and to an excellent standard.  The role involves coordinating with a range of internal and external stakeholders and ensuring that project outcomes align with the Institute's strategic objectives.

For the Impact Report, this will include working with external stakeholders including a content creation platform, freelance writer and video production company, and internal stakeholders from the communications, philanthropy, research services and data strategy teams. The Project Manager will work to a timeline for the creation of different elements of the report, including impact stories, lived experience case studies and publication impact metrics, and will work with other stakeholders to ensure all elements are delivered in a coordinated and timely manner and contribute to a high-quality, compelling final output that meets project objectives.

For the Advisory Boards, the role will involve working with the Global Director, Impact & Engagement to plan and ensure delivery of supporting materials ahead of each meeting; coordinating with Board members to ensure strong attendance and engagement; producing minutes, action points and other materials after each meeting as required; and leading on the administrative aspects of the project. The role will also involve capturing learning from the process of establishing the first Advisory Board, developing metrics to report on its impact, and planning for the second Advisory Board, including the identification of potential members.

Job Responsibilities

Project Planning and Management:

• Develop/implement comprehensive project plans for the Impact Report and Advisory Boards, outlining scope, timeline and resources needed.
• Create detailed work plans and schedules to track project milestones and deliverables.
• Monitor and track budget allocated to the projects.

Stakeholder Engagement:

• Coordinate stakeholders for both projects, ensuring effective, regular communication and expectation management.
• Foster relationships with stakeholders and keep them informed of project progress and new developments.
• Facilitate collaboration across internal and external stakeholders as appropriate.

Risk Management:

• Identify potential project risks and develop mitigation strategies.
• Monitor project risks and implement corrective actions as necessary.

Quality Assurance:

• Establish and maintain quality standards for project deliverables.
• Conduct regular reviews to ensure project outputs meet required quality benchmarks.

Reporting and Documentation:

• Prepare and present regular project status reports to stakeholders including the internal advisory groups supporting each project.
• Maintain comprehensive project documentation, including project plans, reports, and post-project evaluations.
• Capture and share learning from each project with relevant stakeholders, including areas for improvement, and develop metrics to report on impact.

As a team member

• Work with colleagues in the global Impact & Engagement team to identify opportunities for collaboration across regions and amplification of activities at the global level.
• Participate in special projects to improve processes, tools, systems and organisation.
• Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets.
• Demonstrate commitment to The George Institute’s organisational values, including performing to an exceptionally high ethical standard and focusing on integrity, collaboration and teamwork in all efforts.

Work, health and safety

• Comply with Work Health and Safety legislation and operate in accordance with established Occupational Health and Safety practice and procedures at the Institute.
• Promote and contribute to a safe, secure environment for staff and visitors.

Education Qualification/Required Skills & Experience

• Relevant experience of project management, including experience of managing multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively and build relationships within a multidisciplinary team, including across regions and time zones.
• Ability to convey complex information clearly to diverse audiences.
• Strong problem-solving skills and attention to detail.
• Excellent coordination, organisational and time management skills, including meeting management and protocols.
• Ability to prioritize tasks effectively, work under pressure and meet tight deadlines.
• Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environment.

For more information please check the Link

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