Senior Associate - MIS

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About the Organization

The Hans Foundation (THF), established in 2009, is a Public Charitable Trust that works towards creating an equitable society to enhance quality of life for all through the empowerment of marginalized and underprivileged communities in India. The Hans Foundation works for the Health and Wellbeing of remote and under-served groups, with an additional focus on children, persons with disabilities and women. THF also works for holistic Education and Livelihood development of our communities. Our Two-Fold Strategy involves identifying and working within Aspirational Districts and high poverty index in the North, North-East and East regions within specific states, as well as catering to lower-income and migratory populations in cities, through urban programs.

Over its 15 years of existence, THF has reached more than 35 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organizations in India funded through THF USA and RIST.

Job Description

This position is responsible for overseeing the management of data related to the organization's programs and activities. This includes collecting, storing, and analyzing data to support evidence-based decision-making and monitoring and evaluation of the organization's programs. The Senior Associate - MIS must also ensure that the organization's data management systems meet industry standards, coordinate with the IT team for development/troubleshooting and comply with data protection policy and relevant regulations and laws.

Job Responsibilities

• Data Collection: Develop various reporting forms, testing of the tools and implementation. It involves gathering data from various sources, projects/programs, surveys, and secondary resources. Ensure timely quality data collection and requires rigorous follow-up with various stakeholders.
• Data Cleaning: This step involves identifying and correcting errors or inconsistencies in the data. It includes removing duplicate entries, correcting misspellings, and standardizing data with the coordination of the program team.
• Data Analysis: It involves analyzing the data to identify patterns, trends, and insights. It involves using statistical methods, data visualization techniques, and other tools to make sense of the data, and creating reports, dashboards, or visualizations that summarize the findings.
• Data Confidentiality: Ensure for protection of sensitive or private information from unauthorized access, use, or disclosure. Confidential data may include personal identifiable information, financial data, medical records, and other sensitive information that needs to be kept private; and train the program team on best practices to ensure that confidential data remains secure.
• Data Maintenance/Storage: It needs to be maintained to ensure its accuracy and reliability. This step involves monitoring data quality, updating the database, and ensuring that data remains secure and accessible.
• Develop User Manuals: Create user manuals of various tools and train the program team for the smooth execution of various reporting/dashboard tools.
• Capacity Building: Provide orientation/training to the program team on various reporting tools/formats for data collection and dashboards for data usage.
• Assist supervisor & program team for assigned any other task.

Education Qualification/Required Skills & Experience

• Bachelor’s degree with good practical knowledge on MIS & digital tools.
• Master’s degree will be preferred. Candidates with experience in education projects will be given preference.

Required Skills & Competences:

• Good data management & analysis skills.
• Have linguistic skills as well as technical skills
• Excellent written and oral communication skills.
• Good working knowledge of Advanced Excel, CommCare & Power BI.
• Having Good coordination/follow-up skills with the project team.

Functional / Technical Skills and Relevant Experience & Other requirements (Behavioural, Language, Certifications etc.):

• At least 2 to 4 years of experience in data management and analysis.
• Ability to organize and manage large amounts of data.
• Proficiency in Advanced MS Excel, MS Word & MS PowerPoint.
• Hands-on experience on CommCare / KoBo ToolBox / Google Form & MS Power BI.
• Experience on SQL / MongoDB / DHIS2 / HMIS / Survey CTO & Google Studio / Tableau are preferable.
• Capacity to produce reports, prepare graphic presentations and analyze data.

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