Administrative and Financial Assistant

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About the Organization

The Centre for Communication Governance at National Law University Delhi was established in 2013 to ensure that Indian legal education establishments engage more meaningfully with information technology law and policy, and to contribute to improved governance and policy making. CCG is the only academic research centre dedicated to working on information technology law and policy in India, and in a short span of time has become a leading institution in the sector.

Job Description

CCG is looking for an organised and self-motivated Administrative and Financial Assistant. The role involves providing essential administrative and financial support to the office, including managing and administering finances, handling paperwork, coordinating calendars, setting up meetings, and supporting event organisation. The person will manage clerical requirements, communicate professionally via a variety of channels, including email, phone, and travel arrangements. A master multi-tasker with strong communication skills is desired. The role also encompasses financial administration and management for the Centre.

To be successful as an Administrative and Financial Assistant, candidates should be professional, polite, and attentive to detail. The Administrative and Financial Assistant must have excellent verbal and written communication skills. Most importantly, the Administrative and Financial Assistant should have a genuine desire to meet the needs of the team and the centre. We are inviting applications for two positions.

Job Responsibilities

An indicative list of responsibilities includes:

• Handling paperwork and approvals as required by the centre. This role will require organising paperwork such as approvals for call for applications for consultants and employees and finalising contracts.
• Financial administration and management support to the team, such as financial record keeping and financial reporting.
• Carrying out administrative duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence and memos. Welcoming visitors and directing them to the relevant office/personnel.
• Coordinating and managing appointments, meetings and providing real-time scheduling support.
• Coordinating with various vendors working with the Centre such as printer, designer, and website maintenance.
• Maintaining general office files, including job files, vendor files, employee records, leave records, RA/intern certificates, stipend disbursement and other files related to the Centre’s operations.
• General office management such as maintenance of the office, ordering office supplies, etc.
• Providing logistical support by making travel arrangements, booking flights, transport and stay, booking event venues, vendor bookings and related organisational work.
• Putting together financial reports, transcribing minutes from meetings, and creating presentations.
• Keeping the website updated from the backend, uploading documents and news clippings and tracking data on CCG.
• Coordinating with the team members to keep track of events, attendance, and research outputs.
• Performing other relevant duties as required.

Education Qualification/Required Skills & Experience

• Degree in business, administration, or a related field. A Master’s degree (though not mandatory) may be given preference.
• Two or more years’ of work experience may be given preference.
• Proficient in a variety of computer software applications, including Microsoft Office Suite (Teams, Word, Excel, and Powerpoint).
• Multi-tasking and time-management skills, with the ability to prioritise tasks.
• Attention to detail.
• Fluency in spoken and written English, multilingual applicants, may be preferred.
• Desire to be proactive and create a positive experience for others.

Interested candidates may fill the application form provided by 11:59 pm IST on 19th January 2025. Please note that applications will only be accepted via the Google Form.

A signed and completed Application Form, available here.

For more information please check the Link

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