Programme Associate - Women's Economic Empowerment

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About the Organization

UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.

UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

Job Description

Provide administrative and logistical support to the formulation and management of Women’s Economic Empowerment programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to executing agencies/responsible parties in routine delivery and reporting of programme supported activities and finances;
• Provide administrative support in auditing of relevant programmes/projects;
• Identify sources and gather and compile data and information for the preparation of documents and guidelines;
• Prepare documents for the audit of projects and support implementation of audit recommendations;
• Prepare database of the contracts issued for personnel, procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals;
• Follow-ups with vendors for timely submission of deliverables and invoices for settlement of payments.

Provide administrative support to financial management:

• Create projects in Quantum (UNW ERP), prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial closure of projects;
• Provide administrative support in monitoring and preparation of budgets and the finances of programmes/projects, and in the preparation of FACE forms.

Provide administrative support to the women’s economic empowerment programmes:

• Undertake relevant logistical, administrative, and financial arrangements for organization of meetings, workshops, events, and missions including minutes of meetings as needed;
• Organize and coordinate filing of documents and maintaining mailing lists;
• Prepare project information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Prepare TOR’s for various HR positions under the project;
• Prepare documents for RFP’s and RFI’s and coordinate with Operations Team;
• Provide support in conducting the due digilence for potential partner private sector entities;
• Liaise with Procurement and Human Resource Unit on issuance and renewal of contract and related formalities.

Provide administrative support to resource mobilization:

• Organize, compile, and process documentation and information from donors, and programme teams as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Provide administrative support in collating and preparing quarterly and annual donor reports;
• Provide administrative support to Communication Assistant in preparation of Knowledge products under the project.

Education Qualification/Required Skills & Experience

• Minimum Secondary Education;
• University degree is an asset;
• Masters in administrations/finance related field is an advantage.

Experience:

• Minimum 6-7 years of progressive experience in administrative, financial and/or programme management/support.
• Experience of working in the UN System is preferred.
• Knowledge of Quantum, its uses, and applications, is an added advantage.
• Computer literacy and usage of multiple office software packages.

Language Requirements:

• Fluency in English and Hindi is required;
• Knowledge of the other UN official working language is an asset.

For more information please check the Link

Be A Part of Asia’s Largest CSR & Sustainability Forum- India CSR Summit & ESG Forum 2024 | 16th*, 17th & 18th October 2024

 

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