Short Term Consultant - Administration

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About the Organization

Established in 2007, the National Health Systems Resource Centre, a premier Think Tank for MoHFW, is mandated to assist in policy and strategy development in the provision and mobilization of technical assistance to the states and in capacity building for the Ministry of Health.

Job Responsibilities

• Assist in organizing all events of NHSRC & MOHFW such as Meetings, Workshops, Trainings, Retreats, etc.
• Assist in Planning the event, coordinating with the empaneled vendors such as hotels, restaurants, event management companies, Car rentals companies, etc.
• Ensuring timelines of each event are strictly met and the highest level of quality is maintained.
• Oversee all preparations of the events from planning, identifying venues, to all paperwork of the events including approvals to final payments.
• Supervision of support staff as designated by the Principal Administration Officer for the event.
• Organize meetings with the vendors as and when required. Draft Minutes of the meetings.
• To ensure timely empanelment of Hotels, Restaurants & Events Management Companies to cater to the requirements of NHSRC & MOHFW.
• Prepare contract documents for the Vendors ( New & Renewals).
• Renewal of contracts of the empanelment Vendors mainly Hotels, Restaurants & Event Management Companies, etc., strictly by following the due process.
• Negotiating best available rates, availability of space/rooms/ cars, etc from the vendors. Undertake vendor visits as and when asked.
• Ensure all written approvals are in place before proceeding with the task assigned.
• Any other work as assigned by the Principal Administrative Officer.
• Undertaking minor procurements in accordance with GFR (General Financial Rules).
• Assisting in the preparation of SOPs (Standard Operating Procedures) and tender documents.

Education Qualification/Required Skills & Experience

• Postgraduate in Tourism / Social work /Mass Media/ Arts any other stream (Regular Courses Only).

Essential Experience:

• Minimum 10 years of post-qualification work experience in Administration, of which at least 5 years in Government, Quasi-Government or Government funded autonomous institutions.

Essential Competencies:

• Excellent English writing and verbal communication skills.
• Should have knowledge of Accounts / Govt. Rules and Regulations/ Purchase-related procedures.
• Thorough knowledge of GFR is mandatory
• Thorough knowledge of Gem for procurement is mandatory
• Computer literate with knowledge and experience of MS word & Excel spreadsheet and Power point.
• Knowledge of Registry Procedures and Travel / Fleet Management.
• Proficient in drafting notes / Official Letters in English & Hindi, handling routine correspondence independently.
• To be able to meet stringent guidelines at short notices and operate in an evolving environment. Excellent administrative, organizational and planning skills with attention to detail.

Desirable Certification Course in:

• Post Graduate Diploma in Event Management
• Event Management Certification
• Diploma in Event Management
• Vendor Management and Procurement Certification

Candidates are requested to fill the online application correctly which is available on the NHSRC website (http://nhsrcindia.org). Applications will be accepted in the prescribed online application format only. Last date for receiving applications is 4th February 2025.

For more information please check the Link

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