Position:	Officer-Finance	Department:	Finance & Administration
Role:	Accounting & Finance	Reporting Relationship:	Manager-Finance
Location:	Delhi	Number of Positions:	One
Nature of Employment:	Open ended

ABOUT THE AMERICAN INDIA FOUNDATION TRUST

The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by the then Prime Minister of India, Atal Bihari Vajpayee Ji, and the U.S. President, Mr. Bill Clinton, AIF has impacted the lives of 21.01 million of India’s poor across 35 States and Union Territories of India. 

Registered as a Trust in India, with an independent Board of Trustees, AIF adheres to strict financial and governance standards, ensuring transparency, accountability, and responsible management of resources. As per statutory mandates, AIF is registered under 80G and 12A. These registrations and certifications are tangible evidence of the organization's existence, credibility, and compliance with the applicable legal and regulatory frameworks while demonstrating a firm commitment to its vision and mission. Learn more at www.aif-india.org

ROLES & RESPONSIBILITIES:

The incumbent will be responsible for the financial management across projects and working closely with the program teams and ensure the tracking and analyzing of project expenditures and ensuring financial management of grants across projects.

Programme Development (Budget) & Financial Planning:

• Provide technical assistance to program staff to support the preparation of proposal budgets, annual project and sub-award budgets and budget re-purposing (based on need) and ensuring relevant approvals are being obtained from all stakeholders.
• Prepare and review the budget narratives for proposal budgets and ensure all budgets accurately cover the personnel and operating costs in the program.
• For current and new portfolio projects prepare project budgets and budget modifications if any.
• Create and maintain program portfolio budget tracker for continuous monitoring and tracking.

Finance Management:

• Collate/Analyze and report on actual and planned monthly expenditure, interpret and communicate with field managers, advise of variance against approved budget and make recommendations for corrective action.
• Coordinate, supervise, and provide all financial statements/reports to various bilateral, and multilateral donors and internal team members to ensure compliance with contractual and legal requirements.
• Carefully track and report project expenses, burn rates, and cash received from donors on a monthly basis. Alert finance and program supervisors when there are any financial risks for projects.  Working closely with “Head of Operations” to keep updated the finance & operations team regarding the financial budget & reports for smooth functioning at the operational level.
• Ensure budgets and other financial information are regularly updated and represented in financial and project management systems (GMS / ERP / Any other official platform or procedure) and the google smart sheet.

• Provide technical assistance to program staff to support the preparation of proposal budgets, annual project and sub-award budgets and budget re-purposing (based on need) and ensuring relevant approvals are being obtained
• Ensure all project expenses are being verified as per the project terms and booked under relevant approved budget heads.  Prepare/ support preparation of the budget revision in consultation with the respective team members.
• Perform project variance analysis and provide updated projections to support internal management and/or donor requirements.
• Coordinate with cross-functional teams in various matters and ensure financial data is provided based on need.
• Ensure clearance of staff bills as per timelines defined in an SOP.
• Ensure the program ledger is being updated by the 10th of every month and monthly expenses being tracked through the google smart sheet being maintained.
• Training on Financial planning and management for regional and state teams.

Procurement & Asset Management:

• Review and provide technical and financial clearance of all projects/ program procurements.  Create a DAF tracker and train team members/ SPOCs to update and manage for timely completion of procurements as per the requirement/ availability of budgets.
• Prepare/ maintain asset tracker for all the projects.
• Review and confirm status updates to the Head of Operations and Program Director on regular/ period basis for better management.

Compliance:

• Assist in responding to audit requests from donors and managing the close-out processes and ensuring there are no gaps in the utilization of funds.
• Conduct field travel to the project offices as necessary to review the financial procedures and assist managers in their needs.
• Verify the documents as per SOP for procurement-related, service-related agreements, rental agreements related to DAF further processing including approvals from concerned authorities and renewals as applicable.
• Conduct Partner financial and due diligence review
• Undertake period field visits and audits to ensure adherence to organisational policies and requisites.  This is both for the direct and partner implemented projects.

Others:

• Additional responsibility as assigned/ to be assigned by the supervisor, beyond the current scope of responsibilities.

Key Skills and Competencies:

• Proven numeracy and financial analysis/planning skills.
• Ability to use the financial system and track accounting activity.
• Ability to prioritize workload, assume responsibility for work, and follow through to completion.
• Team player who demonstrates leadership and is able to lead the team in financial related matters, support and train the staff as required in a participatory manner.
• Ability to work on multiple projects simultaneously.
• Excellent critical thinking and project management skills
• Attentiveness to detail and accuracy in budgeting, accounting, reporting, and writing
• Excellent interpersonal skills and communication skills

• Training and capacity building skills
• Highly computer literate with Microsoft Office, google smartsheet, and tally accounting software.
• Ability to travel based on need/ official requirements.

QUALIFICATION REQUIRED:

Post Graduate in Commerce / MBA (Finance) / CA (Inter) with at least 3 – 5 years of experience in accounting or finance, preferably in NGO, a foundation with exposure to budgeting, accounting, financial management, grants, monitoring, and reporting.

OTHERS:

Salary shall commensurate with experience.

POSITION AVAILBILTY:

Immediate

APPLICATION PROCESS: To apply for this position, please click here

Only applications of shortlisted candidates will be acknowledged.

Tags Jobs in Delhi Jobs in New Delhi Jobs in Finance Jobs in NonProfit