Consultant (Administration)

About National Institute of Disaster Management

The National Institute of Disaster Management (NIDM) was constituted under an Act of Parliament with a vision to play the role of a premier institute for capacity development in India and the region. The efforts in this direction that began with the formation of the National Centre for Disaster Management (NCDM) in 1995 gained impetus with its redesignation as the National Institute of Disaster Management (NIDM) for training and capacity development. Under the Disaster Management Act 2005, NIDM has been assigned nodal responsibilities for human resource development, capacity building, training, research, documentation and policy advocacy in the field of disaster management.

Job Description

• To assist in the day-to-day administration of the Institute, including establishment, human resources, and general administrative matters.
• To process matters relating to recruitment, contractual appointments, promotions, leave, service records, vigilance, disciplinary proceedings, grievance redressal, RTI matters, and court cases in accordance with prescribed rules and instructions.
• To prepare drafts of proposals, reports, minutes, orders, circulars, statements, and other official communications relating to administrative matters.
• To maintain and update files, records, registers, service documents, and other official records, including e-Office files, in accordance with prescribed procedures and record retention schedules.
• To assist in ensuring compliance with rules, regulations, guidelines, and instructions issued by the Government of India, DoPT, MHA, MoF, and other competent authorities.
• To coordinate with concerned divisions, Ministries, Departments, Government organizations, and external agencies for the timely processing and disposal of administrative matters.
• To provide logistical and administrative support for meetings, conferences, training programmes, workshops, and other official events organized by the Institute.
• To monitor the progress of assigned administrative matters and bring pending or important issues to the notice of the supervisory officer for appropriate action.
• To assist in maintaining the confidentiality and security of official information, files, records, and documents.
• Any other task assigned by the Executive Director/Reporting Officer. Functional competencies required for the position
• Extensive experience in handling establishment, administrative, and human resource matters in a Government/Autonomous Institution environment.
• Sound knowledge of service and establishment matters, including CCS (Conduct) Rules, CCS (CCA) Rules, Leave Rules, and other applicable service rules and regulations.
• Thorough knowledge of rules, regulations, guidelines, and instructions issued by the Department of Personnel & Training (DoPT) and other competent authorities relating to establishment and administration.
• Proficiency in handling e-Office and electronic file management systems, including processing, tracking, and disposal of official files and records.
• Experience in handling Parliamentary matters, including Parliament Questions, matters relating to Parliamentary Standing Committees, and preparation of related inputs and correspondence.
• Experience in providing secretarial and administrative support for meetings of Governing Bodies, Commissions, Apex Bodies, Departmental Promotion Committees (DPCs), and other high-level committees, including preparation of agendas and minutes and monitoring of action taken on decisions.
• Experience in dealing with Integrated Finance matters and sound knowledge of General Financial Rules (GFR) and other applicable financial procedures.
• Knowledge and experience in handling other matters relating to establishment, administration, service matters, grievance redressal and official procedures as assigned from time to time.

Qualification and competencies

Academic Qualification

• Post Graduate Degree from a recognized University or Institution

Work Experience

• Serving/Retired Central/State Govt. officers in Pay Level 11/12 (7CPC).
• Minimum 20 years of experience in handling administrative, finance, HR matters & coordination in Central/State Govt.
• Proficiency in Computer handling - MS Word, Excel, Power Point, Email.
• Prior working experience in Training/Disaster Management

Language Proficiency

• Fluency in written and spoken Hindi and English is required for this position

Upper Age Limit

• Maximum 62 years

For more information, please check the link: Consultant (Administration)

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