Office Assistant

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About the Organization

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

Job Description/Responsibilities

Under the overall supervision and guidance of the Finance and Administration Officer, the Office Assistant shall provide administrative support to all India staff and perform the following responsibilities, among others:

• Maintain inventories of fixed assets and consumable items in the office;
• Deliver and distribute mails and messages within or outside the office and maintain a record of all incoming and outgoing communications;
• Support staff with copying and scanning needs; operate photocopy machine, scanner, fax and ensure proper maintenance;
• Provide assistance with all filing and archiving requirements in the office, including document retrieval whenever the need arises (such as audits);
• Maintain the existing filing system, in hard copy as well as computerized form as appropriate - maintain an updated files list that includes archived as well as current files;
• Facilitate hospitality services for office staff/guests and ensure office premises and equipment are cleaned and maintained on daily basis;
• Assist with basic security during office working hours. This includes reminding staff of potential threat or danger and talking care of all IUCN India Office properties and assets;
• Maintain all electrical equipment and make sure that every item is functioning properly and submit for timely servicing/repair as required;
• Ensure the availability of toiletries and cleaning materials in common areas at all times;
• Ensure that office computers, printers, tables, chairs, doors, windows, glasses and kitchen area and rest rooms are properly cleaned;
• Ensure the availability and record of all consumables and refreshments for meetings;
• Ensure all plants in office are maintained properly;
• Provide relevant support in meetings and workshops, as necessary;
• Perform other duties as may be assigned

Education Qualification/Required Skills & Experience

• Basic education (high school diploma or equivalent).

Experience:

• Have overall experience of 1 year of experience in a similar position.
• Proficiency in computers and office applications is a plus.

Languages/Other:

• Excellent written and verbal communication skills in Hindi is required.

For more information please check the Link

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