Project HR & Admin Officer

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About the Organization

As the lead United Nations agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries develop policies, leadership skills, partnerships and institutional capabilities to achieve the Sustainable Development Goals. Our work is centred around six core development areas, known as our signature solutions: poverty and inequality, governance, resilience, environment, energy and gender equality.

Job Description

The Project HR & Admin Officer - Technical Support Unit will work under the overall guidance and supervision of the National Programme Director - CPMU. The Project HR & Admin Officer will also work in close collaboration with the Head of HR and UNDP CO HR team members.  S/He will ensure engagement of all direct stakeholders and delivery of project objectives, in coordination with the Joint Secretary & CEO, DoA&FW, MoA&FW when needed.

Job Responsibilities

Human Resources Management 

• Design and implement the recruitment strategies and hiring of the Project positions in coordination with the Country Office HR recruitment focal point and GSSC;
• Lead and oversee talent acquisition efforts, ensuring timely fulfillment of critical project positions and maintaining a robust talent pipeline;
• Prepare and finalize the Terms of Reference (TOR), recruitment strategy and all recruitment related documents; 
• Ensuring gender parity, support diversity, equity, and inclusion initiatives during recruitment and hiring process;
• Manage and Oversee employee on-boarding, orientation, and training programs to ensure smooth integration of new hires into the organization;
• Establish performance benchmarks and oversee the implementation of performance management systems to ensure alignment with organizational and project objectives;
• Guide supervisors and staff in setting and achieving performance goals, addressing under-performance constructively. In co-ordination with the Central HR team, provide guidance on the PMD process and ensure that PMD is completed as per UNDP corporate deadlines; 
• Act as the 2030 People Champions focal point from the project and support to and execute a comprehensive capacity-building plan, addressing project-specific needs while aligning with People 2030 goals;
• In consultation with Head of HR and Learning and Talent Management Associate, introduce innovative learning initiatives, fostering a culture of continuous improvement and professional growth;
• In consultation with the Head of Human Resources, support in the implementation of a robust grievance redressal mechanism to address employee concerns effectively and equitably
• Serve as the primary point of contact for conflict resolution and foster a workplace culture of trust and inclusivity; 
• Act as a liaison between the project and the Country Office, ensuring seamless communication and collaboration on HR-related matters, policy implementation, and compliance;
• Maintain accurate and up-to-date records of the Project team in compliance with UNDP and Government requirements;
• In consultation with Head of HR, provide advise / guidance to project team members on application of UNDP HR policies and procedures in context of project implementation activities;
• Align the adaptation of e-tools implemented by UNDP CO for the management of Project HR and Admin functions;
• Develop contingency plans for HR challenges, such as workforce disruptions, and ensure readiness to manage crises effectively.

Operational and Administrative Support

• Manage and oversee the operational and coordination support for implementation of project activities; 
• Provide strategic guidance to the Project Management Unit (PMU) to enhance operational efficiency and ensure seamless administrative functioning;
• In line with the UNDP policies and in consultation with UNDP Admin team, develop and implement comprehensive asset management policies to ensure all organizational assets, including equipment and fixed or moveable properties, are adequately insured and efficiently utilized;
• Ensure timely completion of formalities in respect of MHA guidelines (securing entry-pass for employees/ visitor and goods);
• Directs and coordinates the local implementation of Project Office IT operations, ensuring alignment of IT services with the business needs of the area(s) and adherence to established project management principle and best management practices.

Logistics and Event Coordination 

• Lead the planning and execution of travel logistics and accommodation for project staff and stakeholders, ensuring cost-effectiveness and compliance with corporate policies and procedures; 
• Oversee the organization of workshops, seminars, and training programs, ensuring alignment with UNDP corporate procedures and delivering high-quality experiences for participants. Coordinate with government officials and other stakeholders for organizing virtual meeting/conferences/workshop etc. as and when needed.

Education Qualification/Required Skills & Experience

• Advanced university degree (master’s degree or equivalent) in Commerce, Business Administration, HR or related fields is required;
• A first-level university degree (bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of master´s degree.

Experience:

• Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional in Government institutions and Liaison with multiple departments or other international development organizations.

Required skills:

• Demonstrates integrity and ethical standards;
• Promotes the vision, mission, and strategic goals of the organization.

Desired skills:

• Additional years of work experience in administration & human resources experience in programme support service in the development sector;
• Basic knowledge of Information Technology hardware & software;
• Should have computer knowledge in MS  Office and  other applications such as Govt E-filing, and ERP systems. 

Languages:

• Fluency in English and Hindi is required.

For more information please check the Link

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