Executive Assistant - Operations

Follow us on Linkedin: NGOBOX India

About the Organization

PxD is a global non-profit that harnesses the power of technology, data science, and behavioral economics to provide targeted information to farmers in low and middle-income countries. Providing the right information to the right people in the right way and at the right time increases incomes, protects the environment, and improves well-being. We are evidence-based: we test our interventions with randomized controlled trials to prove our impact and cost-effectiveness, to simultaneously learn from and improve our service, and to demonstrate our value to funders and partners. There are few programmes in international development that are as demonstrably cost-effective as ours.

Job Description

PxD is seeking a proactive, highly organized Executive Assistant to join the Operations team and provide dedicated administrative support to senior leadership. This role is perfect for someone who thrives in a fast-paced environment, takes ownership of complex workflows, and operates with discretion and professionalism. As a trusted partner to senior leadership, the Executive Assistant will help ensure smooth day-to-day operations and enable leaders to focus on strategic priorities.

Job Responsibilities

• Diary and calendar management: Proactively manage an Executive Director’s calendar across multiple time zones, prioritising meetings and ensuring effective use of time.
• Travel coordination and logistics: Arrange domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Travel tracking and documentation: Maintain accurate travel logs, schedules, and related documentation for internal and compliance purposes.
• Executive support: Provide day-to-day administrative and coordination support, including preparation for meetings, follow-ups, and light document handling.
• Liaison and coordination: Act as a point of contact with internal teams, board directors, and external stakeholders, ensuring clear, timely communication.
• Collaboration with HR Operations: Work closely with and as part of the HR Operations group to ensure alignment across organizational support functions.
• Other administrative tasks: May be assigned additional administrative support duties as needed.

Education Qualification/Required Skills & Experience

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills in English.
• High levels of discretion, reliability, and sound judgment.
• Comfortable working across time zones and adapting to changing priorities.
• Proactive and anticipatory: Can foresee the senior leadership team’s needs and act without being prompted.
• Time and task management: Ability to juggle multiple priorities, deadlines, and competing requests efficiently.
• Tech-savvy: Comfortable with digital tools for calendar management, travel booking, document preparation, and communication.
• Problem-solving and resourcefulness: Can troubleshoot issues and find practical solutions quickly.
• Interpersonal skills: Builds strong relationships across teams, boards, and external stakeholders.
• Professionalism under pressure: Maintains composure and confidentiality in sensitive or high-stakes situations.
• Adaptability and flexibility: Comfortable handling changing priorities and shifting schedules with minimal disruption.
• Attention to protocol and etiquette: Maintains professional standards in all interactions, internally and externally.

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