Junior Operations Associate

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About the Organization

CPI is an analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change.

With a team of experts across seven international offices, including a strong presence in emerging markets and developing economies, CPI is a leader in tracking sustainable investment trends, identifying innovative business models, and supporting the solutions that can drive the transition to a low-carbon, climate-resilient, inclusive economy. We are unique in our focus on finance, our ability to get the right people to the table, and our analytical rigor.

Job Description

CPI is seeking a well-organized and motivated Junior Operations Associate to support the day-to-day functioning of the India office. Reporting to the Manager – Operations, this role supports office administration, operational processes, systems coordination, vendor management, and administrative assistance to the India Director. The role involves working closely with global Operations, Finance, and IT teams to ensure smooth internal operations.

Job Responsibilities

Office & Facilities Management

• Oversee daily office operations including supplies, facilities, and basic IT coordination.
• Serve as the primary contact for office queries and liaise with building management and vendors.
• Handle office-related invoices such as rent, utilities, insurance, benefits, legal, and vendor payments.
• Support office improvement projects and audits as needed

Administrative & Executive Support

• Lead month-end close activities including timesheet completion, expense submissions, and invoice processing for the India office.
• Provide administrative and scheduling support to the India Director including calendar management, travel coordination, expense reporting, and documentation.
• Maintain and update the vendor/supplier database, office subscriptions, and contact lists.
• Assist in planning and coordinating meetings, workshops, offsites, and team events.
• Draft and circulate internal communications, building notices, memos, and monthly meeting minutes.
• Provide administrative support to Global Operations leads when required

Systems & Process Management

• Manage team-wide system reminders (timesheets, allocations) and support staff with CPI tools systems.
• Review and upload consultant invoices and travel reconciliations
• Coordinate tool account creation and email ID setup for new hires.
• Support onboarding process for new hires in India office, including basic orientation and guidance on CPI tools & processes.
• Maintain the annual office closure calendar.

Vendor & Contract Management

• Draft contracts and addendums in alignment with CPI policies.
• Track vendor compliance, documentation, and contract deliverables.
• Coordinate weekly vendor and consultant payment updates with Finance (CashPro).

Travel & Logistics Support

• Coordinate travel arrangements for staff and guests, including visa letters and basic support through the travel portal when required.
• Provide logistical support for internal meetings, team events and board related engagements as required.

Operational Support

• Support KYC, bank documentation.
• Coordinate with insurance, payroll, and central IT teams as needed.
• Provide general operational support across teams.

Education Qualification/Required Skills & Experience

• Post Graduate degree in Business Administration/ Management Studies/ Finance/ Social Sciences and demonstrable (minimum of 3 yrs and upto 5 yrs) post-qualification experience in the field
• Familiarity with financial or operational tools systems (eg : Netsuite, SharePoint) and project management skills.
• Professional experience in financial services, management consulting/advisory/research, international non-profit, government, and/or a multi-lateral institution.
• Independent, analytical mind with an excellent track record of applying sound financial judgment to complex issues.
• An ability to work under pressure and tight deadlines.
• Outstanding written and verbal communication skills, including fluency in English
• High attention to detail and strong organizational ability to be highly organised.
• Flexibility, professionalism, enthusiasm for working as part of a team, and ability to interact with diverse people.

Competencies & Personal Attributes

• You are a team player and a self-starter,and can survive and thrive with minimal guidance
• You have an independent, analytical mind with a track record of applying sound strategic judgment to complex issues
• You are able to interact with high-level external stakeholders independently
• You have strong quantitative, data management, data analysis, critical thinking,and team management skills
• You have exceptional attention to detail, organization, time management, and prioritization skills, and an ability to work under pressure and to tight deadlines
• You are an advanced user of the
• MS Office suite, in particular Excel, and can learn and adapt to new systems 
• You have outstanding written and verbal communication skills,including fluency in English
• You are willing to travel internationally/domestically

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