Accounts Payable Assistant

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About the Organization

Oxford Policy Management is an international development consulting firm which aims to help low- and middle-income countries achieve growth and reduce poverty and disadvantage through public policy reform.

Job Description

Oxford Policy Management is seeking an Accounts Payable Assistant to be part of a developing Accounts Payable team in a busy finance department. The Shared Service AP team, based in India, supports OPM, stakeholders, and suppliers in multiple countries across the world. With the opportunity to be involved in all aspects of an Accounts Payable team, this role is suitable for an experienced Junior AP Assistant wanting to move to a role with more responsibility as well as more experienced Accounts Payable professionals.

Job Responsibilities

• Supplier creation and amendment, ensuring that company policy is adhered to
• Maintain a selection of supplier accounts on the ledger
• Reconcile supplier statements
• Registration of incoming invoices and credit notes to the finance systems, ensuring compliance with internal and external regulatory requirements
• Posting invoices and credit notes, and ensuring they are coded correctly in the system
• Matching invoices and credit notes to PO’s and GRN’s
• Attaching the correct documentation to invoices, and reconciling purchase orders to invoices received
• Query resolution with both internal stakeholders and suppliers
• Responding to the queries received from internal staff and suppliers in a timely manner
• Communicating with relevant suppliers to process invoicing or payment queries
• Processing staff expenses
• Validating expenses submitted by the staff to ensure these are reimbursed in a timely manner and are allocated to the correct cost centers
• Prepare and process fortnightly payment runs to suppliers and for staff expenses; resolve payment rejections
• Process payments to the OPM International Offices as required
• Assist with OPM project audits and the year end audit
• Ensuring that all accounts payable activities comply with relevant financial policies and procedures
• Adhering to the SLAs
• Work collaboratively with other teams
• Any other ad hoc tasks that may be required

Education Qualification/Required Skills & Experience

• Experience in a similar role (minimum 3 years)
• Understanding of Procure to Pay (Accounts Payable), travel and expense processes, and payment run processes
• Diploma in Accounting is desirable but not essential
• Microsoft Dynamics 365 experience highly desirable but not essential
• Excellent numeracy
• IT literacy
• Strong ability in Excel and experience using other MS office applications
• High degree of accuracy and attention to detail
• Ability to work independently, as well as being self-motivated, and able to work effectively as part of a team with a ‘can do’ attitude
• Good organisational skills with the ability to use own initiative and take responsibility for important processes
• Able to deal with people at all levels in a professional manner
• Team player, able to support the other team members, and stakeholders in other countries
• Able to prioritise tasks
• Experience of organisational transition to a new Shared Service is desirable but not essential

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