JOB DESCRIPTION

THE AMERICAN INDIA FOUNDATION TRUST

Position:	Regional Program Manager- Skilling & Livelihood	Program:	Livelihoods
Location:	Mumbai, Maharashtra	Reporting Relationship:	Regional Director- West & Dotted line to Program Director-Livelihoods
Nature of Employment:	Fixed term employment	Number of Positions:	One

ABOUT THE AMERICAN INDIA FOUNDATION TRUST

The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by the then Prime Minister of India, Atal Bihari Vajpayee Ji, and the U.S. President, Mr. Bill Clinton, AIF has impacted the lives of 21.01 million of India’s poor across 35 States and Union Territories of India. 

Registered as a Trust in India, with an independent Board of Trustees, AIF adheres to strict financial and governance standards, ensuring transparency, accountability, and responsible management of resources. As per statutory mandates, AIF is registered under 80G and 12A. These registrations and certifications are tangible evidence of the organization's existence, credibility, and compliance with the applicable legal and regulatory frameworks while demonstrating a firm commitment to its vision and mission. Learn more at www.aif-india.org

ABOUT THE PROGRAM

AIF’s Livelihoods program drives a unique market-relevant approach, harnessing the power of technology, to provide knowledge, skills, and opportunities to underprivileged youth, marginalized women, and Persons with Disabilities (PwDs) to secure jobs, manage enterprises, and access dignified and sustainable livelihoods while building climate-resilient communities. With a keen focus on the areas of remote jobs, ecosystem support for enhanced female labor force participation, employment, and entrepreneurship opportunities for PwDs, street vendors, and artisans around the country, AIF Livelihoods aims to lead nationwide, industry-led, collaborative skills and entrepreneur development initiatives, to meet India’s growing need for skilled workforce. Since 2006, the program has served 3.8 million underserved citizens across India.   

KEY ROLES & RESPONSIBILITIES

The Regional Program Manager-Skilling & Livelihoods will be responsible for the overall management of the thematic program in the region within the assigned/defined locations.

The Regional Program Manager will be responsible for success of all projects within the thematic area in the region.

S/he is primarily responsible for implementing the program successfully as per the vision and mission, strategizing with AIFT and thematic program for the expansion with the existing and prospective donors, and also building and strengthening relationships with the state governments and central government agencies in the region. The region will include Maharashtra, Madhya Pradesh, Gujarat, Rajasthan, Goa and Daman and Diu. The position will be required to ensure program quality and a high level of networking with both internal and external stakeholders- Government, corporates, PSUs, and government agencies at the national, region, and state level as per program requirement.

The responsibilities include, but are not limited to:

1.      Project Planning:

• Supporting the Program Director and Technical team to prepare project plans for all projects under the thematic area within the region
• Contributing to the planning through operational inputs from the ground in coordination with the Project lead and field teams on program requirements, ensuring high quality of programs,

-         Calendarized Budget utilization plan,

-         Communication plan

-         Monitoring, Evaluation, Research and Learning plan

-         Human Resource planning

-         Procurement plans

-         Reporting calendar of projects

2.      High Quality Implementation of Projects as per plan:

• The regional manager will ensure program quality and timely implementation across all projects under his/her purview within the region through project specific leads
• Fortnightly reviews of project leads and field teams to monitor the progress of the projects
• Present the project progress to the Regional Director against the planned deliverables uploaded on the Smartsheets
• Work closely with the Program Director and Technical team to ensure all parameters of quality checklist are fulfilled

3.      Government relations and Stakeholder management at the region:

• To closely coordinate with Government authorities at block, district and state level for necessary approvals as well as participation in program as and when required
• Foster relationship with various organisations, community-based organisations, corporates, government institutions, academic institutions, thematic experts to enable successful implementation of the project
• Develop a master database of all government stakeholders engaged within the thematic area across multiple projects

4.      Collaboration with Functional teams for successful implementation

• Closely work and support the regional finance and central program finance team to ensure timely and correct budget utilization reports generated and shared
• Be a constant watch on the budget utilisation status
• Be the link between program team and finance team for the field level with support of region/central finance analyse (Budget vs Actual) on monthly basis
•  Closely work with the regional finance and the central program finance to ensure

-         Budgets are correctly allocated

-         Any budget reallocation/reappropriation is communicated

-         Ensure expenditure booked under correct budget codes

-         Ensure ledgers are shared to all relevant stakeholder

• Support procurement team with on ground inputs and any other requirements for successful and timely completion of procurement under the project
• To ensure a seamless flow of work between program and procurement teams starting from procurement planning, intimation of change in procurement dates, support in hyper local vendor identification and coordinating delivery challans and goods receipt acknowledgements from field teams
• Closely work and support with regional and central HR team for closure of recruitments within defined plan and TAT
• Ensuring all compliances are met on the ground such as POSH, Child Protection policies
• Closely work and support the MERL team for timely completion of studies (Baseline and Endline) on ground, ensuring Project leads regularly upload correct data on Smartsheets and any other portals

5.      Quality narrative reporting and Donor engagement:

• To review the base reports submitted by the Project leads and ensure high quality of narrative reports in alignment to the MoU and make sure the report is as per AIFT’s reporting format
• Work closely with the Program Directors and Regional Directors to incorporate their inputs to prepare the final report
• Regularly engage with donors to ensure reporting and communication as per requirement in consultation with Regional Director and Strategic Partnership team
• To be the first level of contact for the donor for all operational aspects and review/updates
• To facilitate all donor events including site visits, volunteering events, Project launch events

6.      Team management, Capacity building and Multi-region team collaboration:

• To lead a team of 7-10 Project leads within the Thematic area of the region
• Build capacity of field team and Project leads with support from Program Director
• Manage the project team to ensure project’s goals are met, esp. in the areas including donor satisfaction, safety, quality, and teams’ performance & motivation
• Set goals for the project team, monitor progress & performance monthly and give timely feedback and support to ensure the team performs well.
• Maintain relationships with another region RMs/PLs for multiregion project for programmatic inputs and budget utilization

7.      Proposal Development and Program Expansion within region:

• To support the Program Director and the technical team in aligning region-specific details for developing proposal as per donor expectations
•  To recommend the expansion strategy and project design to Regional Director and the Program Director based on the learnings, best practices from the ongoing projects

8.      Program leadership and Strategic support at the regional level:

• To be the leader of the thematic area in the region for the overall development of the Program through quality implementation and program expansion perspective

9.      Overall, the RM can focus and be responsible for the following aspects:

• Support PD/TD in proposal development
• Support PD/TD in planning
• Undertake capacity building of implementation teams
• Monitor the quality of program implementation
• Undertake a state-wise analysis of policies and schemes concerning the thematic area, which would help the org design programs based on the state’ needs.

10.   Support RD in the following aspects:

• Program review meeting
• Representing the org in govt. meetings from a technical perspective - either at state or district level
• Donor contact point for operational issues or technical perspective

DESIRED QUALIFICATION, EXPERIENCE & SKILLS

• Language requirements: Very strong command of English & Hindi (Regional Language will be an added benefit);
• Academic qualifications: Post Graduate Degree, Program specific background preferred;
• Work experience:
  • 10 to 14+ years, preferably with a mix of private and social sector experience; 5+ years’ experience in either as a lead team member in a non-profit organization and/or eco-system building,
  • Minimum 02 years of direct accountability as leader / manager of a project of up to 02 crores, proven successful skill set in the executing conceptual, operational strategic, and scalable project/s;
  • Outstanding partnership skills: Has experience in coordinating and delivering projects that require multiple stakeholders and/or organizations, experience establishing roles/responsibilities and holding internal/external stakeholders accountable;
  • Excellent execution skills: Can easily work with data, build work plans, assemble and deliver high quality presentation materials, and communicate with leadership. Understands how to “get things done” within the context of AIF;
  • Exceptional problem-solving skills: Is able to easily foresee and define problems and break them into smaller questions; takes initiative in generating ideas and solutions; creates and applies frameworks to problem-solving; anticipates and names risks;

KEY COMPETENCIES

• Strong personal demonstrable commitment to “serve” those who are underprivileged.
• High personal Integrity. 
• Strong PowerPoint presentation design & delivery skills.
• Excellent English skills –written and verbal.
• Demonstrated excellence in time management, multi-tasking and problem-solving ability.
• Adaptability, flexibility, and openness to feedback.
• Ability to deliver under pressure and work on tight deadlines.
• Ability to work in fast changing environment and continuously evolving needs.
• Strong team playing skills. 
• “Can do” attitude. 
• Ability to work independently with large volumes of data with initiative. 
• Ability to work with across teams and supervisors.
• Ability to respond positively to feedback. 
• Ability to respect diverse point of views.

TRAVEL REQUIREMENT: 60-70 % of the overall time.

OTHERS: Salary shall commensurate with experience.

POSITION AVAILBILTY: Immediate

HOW TO APPLY: To apply for this position, please click HERE

Only applications of shortlisted candidates will be acknowledged.

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